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Bookkeeper

4 months ago

Johannesburg, Gauteng, South Africa Ad Talent Africa Full time

Who are we:


We are the fastest-growing global cruise brand with a strong presence in the Caribbean, North America and the Far East markets.


Who are we looking for:

A highly competent Bookkeeper who can accurately process incoming invoices and reconcile in compliance with financial policies and procedures.

What will you do:

General Bookkeeping:

  • Monthly and ad hoc journal entries
  • Accurately post cost allocation entries
  • Raise accrual journals
  • Correctly account for prepayments
  • Prepare monthly balance sheet reconciliations for review and approval
  • Prepare reports and analysis as required
  • Comply with monthend and other reporting deadlines
  • Assist with other monthend and reporting requirements
  • Treat invoices in foreign currency correctly
  • Process any other transactions as required

Cashbook and banking:

  • Reconcile cashbooks for four entities
  • Prepare weekly cashflow report
  • Prepare cashflow forecasts and requirements monthly and as required
  • Prepare monthly forecast of payments (forecast creditors listing)
  • Prepare payment authorisation runs in terms of policy
  • Identify reconciling items on cashflow and ensure these are correctly resolved
  • Payments to suppliers:
  • Submit only valid and authorised invoices / costs for payment
  • Load balances to be paid to suppliers after the approval of creditors' reconciliations
  • Ensure suppliers are paid in accordance with payment terms of the creditors account
  • Ensure only invoices that have been processed are submitted for payment (unless an advance payment is required and has been authorised)
  • Accurately load banking details of the supplier, amount to be paid to the supplier and payment reference on the banking system when required

Petty cash:

  • Issue petty cash for approved petty cash requisitions / requests
  • Reconcile petty cash on the approved template / format on a weekly basis
  • Processing petty cash transactions accurately and within deadlines on a weekly basis

Inter-company Transactions

  • Ensure all intercompany balances agree with the counterparty at each month end
  • Obtain intercompany confirmations
  • Complete any reinvoicing to be performed to other intercompany entities (including raising POs if required)
  • Request account statements from active suppliers at a minimum monthly
  • Complete creditors reconciliations on a monthly basis accurately
  • Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines
  • Ensure invoices/credit notes are not captured on the accounting software more than once
  • Ensure invoices are not paid more than once
  • Ensure all invoices captured comply with SARS and other legal requirements
  • Match supporting documents to expense claims as required within 24 hours of receiving claim
  • Revalue foreign currency intercompany loans appropriately

What do you need:

  • Accounting or Bookkeeping diploma
  • Minimum of 5 years experience as a bookkeeper