Bookkeeper

2 months ago

Johannesburg, Gauteng, South Africa Isilumko Staffing (JHB) Full time

Job Summary

Isilumko Staffing (JHB) is seeking a highly skilled and experienced Bookkeeper to join our team. As a Bookkeeper, you will be responsible for accurately processing incoming invoices, reconciling financial transactions, and maintaining accurate financial records.

Key Responsibilities

  • Financial Transactions
    • Process and reconcile monthly and ad-hoc journal entries
    • Accurately post cost allocation entries
    • Raise accrual journals
    • Correctly account for prepayments
    • Prepare monthly balance sheet reconciliations for review and approval
    • Prepare reports and analysis as required
    • Comply with month-end and other reporting deadlines
  • Cash Management
    • Reconcile cashbooks for 4 entries
    • Prepare weekly cash flow report
    • Prepare cash flow forecasts and requirements monthly and as required
    • Prepare monthly forecast of payments (forecast creditors listing)
    • Prepare payment authorization runs in terms of policy
    • Identify reconciling items on cash flow and ensure these are correctly resolved
  • Petty Cash Management
    • Issue petty cash for approved petty cash requisitions/requests
    • Reconcile petty cash on the approved template/format on a weekly basis
    • Process petty cash transactions accurately and within deadlines on a weekly basis
  • Intercompany Transactions
    • Ensure all intercompany balances agree with the counterparty at each month-end
    • Obtain intercompany confirmations
    • Complete any re-invoicing to be performed to other intercompany entities (including raising POs if required)
    • Request account statements from active suppliers at a minimum monthly
    • Complete creditors reconciliations on a monthly basis
    • Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines
    • Ensure invoices/credit notes are not captured on the accounting software more than once
    • Ensure invoices are not paid more than once
    • Ensure all invoices captured comply with SARS and other legal requirements
    • Match supporting documents to expense claims as required within 24 hours of receiving claim
    • Revalue foreign currency intercompany loans appropriately
  • Other Responsibilities
    • Report any suspicious or possibly fraudulent transactions to the Financial Manager, CFO, Managing Director, or other valid reporting channels as per policy
    • Accurately complete all filing and document storage requirements as required or as per procedure
    • Comply with processes and procedures
    • Comply with finance department processes and procedures
    • Assist the treasury department by accurately:
      • Confirming bookings on the payment box
      • Taking walk-in customers' payments, including cash payments
      • Assisting customers with finance queries on the telephone

Requirements

  • Grade 12
  • Minimum of 5 years' experience as a bookkeeper
  • Accounting or bookkeeping qualification
  • Basic accounting knowledge
  • Computer literate

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