Packaging Equipment: Procurement

2 weeks ago


Paarl, Western Cape, South Africa HG Molenaar Full time

We are looking to employ an experienced, hard-working and efficient person to fill this Paarl based position as Procurement & Admin Coordinator for our imported capital equipment portfolio and selected HG Molenaar manufactured equipment.


  • Matric minimum requirement
  • A relevant tertiary qualification would be an advantage
  • 5+ years procurement & administration experience
  • Excellent computer skills experienced on Excel and ERP system
  • Strong administrative skills
  • Organised, neat and pays attention to detail
  • Able to cope under pressure and respond quickly to customer requests
  • A professional manner, with excellent communication skills and telephonic skills,
  • Fluent in English and Afrikaans
  • Flexible and willing to work longer hours if required

The primary tasks include:

  • Purchase orders both foreign & local
  • Opening and closing of works orders on the ERP System (Q-Muzik)
  • Manage communication & administrative tasks between freight forwarders & suppliers, tracking orders & shipments
  • Report to clients regarding delivery
  • Filing all Service notes / Delivery Notes / Invoices & other paperwork
  • Deal with queries from clients/suppliers/Salespeople and technicians
  • Complete equipment portfolio quotations on parts to clients
  • Quotations from freight forwarder and couriers
  • Receive orders from client, Convert HGM quote to order
  • Invoicing
  • Doing detailed quotes
  • Complete equipment portfolio invoicing
  • JHB & Paarl
  • Warranty return goods process


Debtors
  • Follow up on payments including quarterly visits to customers
  • Relief switchboard duties

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