Admin Controller

2 weeks ago

Cape Town, Western Cape, South Africa Heineken Full time

We Go Places How about you?

Immediate Superior:
Sales Manager

Location:
Cape Town (Greenpark)

Function:
Commerce

Sub Function:
Sales

Type of Contract:
Permanent

Reference Number: 113179

Closing Date: 20/06/2024

Purpose of the Job:


To take full ownership of the administration, secretarial and operational aspects of the Regional Sales functions to ensure regional sales service efficiency is optimized.

To provide the Regional Sales Teams with information and reports that will enable them to execute and implement sales driver activities and achieve Sales Volume.


Key Responsibilities:

  • Admin Support:_
  • Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)
  • Administer and track trading term contracts.
  • Assisting with Stock on Hand issues.
  • Distribution of internal and external communication.
  • Assist with Management Presentation compilation.
  • Manage and replenish office supplies and consumables.
  • Manage general Sales Consultant information and queries.
  • Reconciliation of regional reports.
  • Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
  • Booking of travel and accommodation for trade visits, meetings, etc.
  • Management of budget (operational costs, campaigns, etc)
  • Maintain and update CMD process.
  • Assist with allocation of sales orders.
  • Manage and order promotional liquor.
  • Loading of deals.
  • Processing and tracking of vendor payments.
  • Assist with ordering, splitting, and tracking of merchandising materials.
  • Asset Management:_
  • Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
  • Assist with new vehicle ordering and old vehicle collections.
  • Manage vehicle amendments.
  • Process and followup on glass claims and accidents/incidents.
  • Following up with dealers
  • Tracking of license discs and fuel cards
  • Manage fleet cost centre.
  • Manage inspection procedures.
  • Assisting with cold space issues/upliftments, etc.
  • Responsible for verification tracking.
  • Handling database issues.

Job Requirements:

  • 35 years' experience office admin / secretarial field


 Grade 1
  • A tertiary qualification in Office Administration will be an advantage.
  • 5 years' experience in administration function with multiple stakeholders
  • Experienced with SAP and expert in Microsoft Office especially Excel.
  • Experience with project management / coordination of multidisciplines and across functions.
  • Business report writing skills.
  • Communication skills
  • Numerical aptitude
  • Organising and coordinating skills
  • Effective time management

Demonstrates HEINEKEN Behaviours aligned to role expectations:

  • Deliver:_
  • Play to win & celebrate success.
  • Deliver the goods.
  • Shape:_
  • Think consumer first.
  • Make courageous moves.
  • Connect:_
  • Champion a culture of belonging.
  • Learn, share & reapply.
  • Develop:_
  • Have real conversations.
  • Embrace learning & growth.
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity.

You must be fully eligible to live and work in South Africa to apply.

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