Procurement Manager

2 weeks ago

Midrand, Gauteng, South Africa HRInsync Full time

Head of Procurement

About
This global multinational works in the process automation space and provides manufacturing solutions to the food and beverage industry. The company offers growth opportunities for employees

Purpose


The key purpose of this function is to develop and to optimize the Supply Chain function by improving the service level and to ensure the products and or services are delivered at the best costs and on time for all Business Units within the company.


Responsibilities:

1.
Definition of Strategies & Procedures

  • Responsible for the development, implementation, and ongoing management of the Procurement Strategy for the company to influence legal compliance of procurement policy and supporting legislation across the institution and to generate value for money for the company
  • Develop excellent and effective collaborative relationships with key stakeholders and external providers to ensure strategic and operational needs are fully understood and incorporated
  • Lead the development and implementation of procurement policies and system strategies to support tendering, contracts management, spend analytics and supplier performance management
  • Drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary
  • Derive, plan, and communicate individual impact of cost optimization initiatives along with company's budget and forecast process
  • Maintain and enforce procedures to support the procurement and supply chain strategy

2. Implementation of Strategies

  • Develop long term relationships and agreements with suppliers, representing the company towards key suppliers in terms of all relevant aspects, if required together with other functions
  • Continuously work on decreasing the supplier base where duplicated while increasing competition of suppliers and utilization of preferred suppliers e.g., based on the company references
  • Continuously benchmarking key supplier prices and conditions versus local and international market conditions and competitiveness
  • Negotiate and sign off major contracts and agreements with suppliers filing of all contracts
  • Develop local general terms of purchasing and establish those as minimum standards for business with suppliers
  • Implement process standards according to the procurement handbook
  • Coordinate actively the optimization of nonproduct related spend together with other parts of the Group represented in South Africa (National Procurement)

3. Management, Coordination and Control

  • Taking full accountability of the strategic part of the procurement function and the improvements associated incl. annual price negotiations for major commodities
  • Initial support with the allocation of tactical procurement functions
  • Audit of procurement procedures: Ensure the procurement procedures are followed through regular reviews and improvement workshops
  • Assisting and coordinating with major supplier claims i.e., as part of an escalation process
  • Parts Database management: Educate responsible functions to ensure that correct protocol is used when creating parts and database on parts and suppliers are maintained; make deviations transparent consequently
  • Price Database management: Ensure that only authorized personnel maintain or modifies purchase price information in ERP; ensure that preferable supplier/prices are used by all buyers through information and followup e.g., based on spend reporting

4. Operational

  • Coordinates all crossfunctional activities related to strategic procurement
  • Promote importance of procurement across the organisation and best practice through continuous improvement
  • Analyse raw material price, fxrate, freight rate developments to ensure best fit of supply chain
  • Solicits and evaluates proposals for the requested commodity as part of strategic sourcing exercises or annual commodity reviews
  • Advises company functions on the appropriate supplier to be used and on how to reduce total cost e.g., by minimizing expediting fees
  • Assures that the suppliers adhere to agreedupon schedule, price, and quality

5. Procurement Department

  • Lead the creation of new supply chain structure to support/deliver operational requirements and meet procurement strategies
  • Staff development: Conduct Staff fit analyses
  • Identify and address procurement training needs across the Company for individual and organizational development.

Supervisory Responsibilities
This job has 5 direct reports with a shared responsibility in managing a larger group of individuals. The individual is responsible for the functional management and development of all procurement staff.

Requirements:

To perform this job successfully, an individual should have knowledge of Spreadsheet software an

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