Goods Receiving Clerk

2 weeks ago

Cape Town, Western Cape, South Africa CTICC Full time

The main purpose:

Accurate physical receiving of materials/product in order to maintain integrity of inventory control and insures delivery of materials/product to the proper department.


Reporting to the:
Goods Receiving Supervisor

Key responsibilities will include but are not limited to:

1. Receiving**- Schedule all inbound deliveries;

  • Receive all goods ordered in accordance with departmental procedures, HACCP and ISO standards. (this needs to be recorded on the HACCP log sheet)
  • Compliance with HACCP standards.
  • Control and manage delivery times for all orders placed and provide necessary feedback to the Supervisor.
  • Check delivery documentation against purchase order for any discrepancies (quantity, quality, price etc.).
  • Liaise with suppliers re: incorrect deliveries and rejected goods.
  • Communicate and coordinates with appropriate internal official for incorrect deliveries and rejected goods.
  • Deliver products received to the appropriate personnel/departments; ensure that the invoices are signed by relevant personnel/department when goods are delivered.
  • Maintain a safe and clean working environment according to all department procedures, HACCP and any other legislative requirements.
  • Follow up with supplier if the delivery is not on time.

2. Administration

  • Write out credit notes for all stock returned or discrepancies in invoiced amount.
  • Keep record to ensure the duplicate orders, missing items and other discrepancies are not missed.
  • Keep record of credit notes issued.
  • Place food and beverage orders on an adhoc basis.
  • Processing / Receipting (capturing) of Invoices for inventory items on the computer system (EBMS) on a timeouslybasis for various departments (Operations and Finance).
  • Ensure that invoices with purchase order attached is given to relevant personnel to capture on a timeously basis.

Minimum qualifications and experience:

  • Grade 12 or equivalent qualification.
  • Minimum 2 years' relevant experience in the receiving of Food and Beverage products.
  • Must have knowledge of HACCP.

Skills and attributes:

  • Computer literate in Microsoft Office.
  • Good communication skills.
  • A welldisciplined and meticulous individual.
  • Have the ability to work productively in a stressful, deadline driven environment.
  • Honesty and Integrity.
  • Able to work quickly and accurately under pressure.
  • Attention to detail.
  • Be able to lift and carry up to 25kg.

Must be able to work abnormal hours (weekends and public holidays).
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

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