National Project Coordinator

Found in: beBee S ZA - 2 weeks ago

Gauteng Centurion, South Africa G4S Full time
G4S’s job vacancy, Career and Recruitment

Job title : National Project Coordinator – Centurion jobs in Gauteng

Job Location : Gauteng, Centurion

Deadline : April 25, 2024

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JOB INTRODUCTION:

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a National Project Coordinator based at our Head Office in Centurion, reporting to the National Operations Manager: ESS 

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a National Project Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

ROLE RESPONSIBILITY:

Management of Financial Administration for Projects & Technology department

 Consolidation of monthly invoices received  Follow-up with 3rd parties and vendors  Taking delivery of orders  Reconciliation of costs of project, petty cash,Technology Supplier Payments  Keep track of billable hours  Assist AR & AP with client & supplier order/invoicing queries  Meet with suppliers for account & invoice queries

Quality Assurance

Skycom stock sheet allocations  Check regional stock sheet allocations  Monitor month end invoicing to meet forecast

Effective management and control of regional and site assets

 Maintenance of stock levels – transport, ordering, purchasing  Manage procurement process from placing orders, to generating POs  Distribution of stock as required and ordered  Maintenance of stock database

Procurement

Sourcing, negotiation, contract management and supplier relationship management. Sourcing of quotes from a minimum of three (3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments. Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office. Assist with maintenance of equipment and disposal, transfer of equipment between regions

Asset Management

Compiling a combined inventory from all sites in the region. Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register. Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations Asset life cycle and ancillary cost management

Effective Project Administration, Deployment and requirements

 Logistics as needed for projects: Request Accommodation, Flight and car rental quotes  Process travel on Travelit for approval  Import and customs clearing for project stock  Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit  Compile and maintain project plan  Liaise with management over bottlenecks and requirements  Review project profitability  Assist with Project spill over in all regions

Effective E-Works Administration

 Load jobs and communicate with the Skycom General Manager and Sales Person action  Task Software support and Developers  Load purchase orders  Send invoices for GRV  Prepare SOQ for invoicing to clients  Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks  Process completed Job Cards for Request For Order & No Charge Quotes  Load client & suppliers

Ad Hoc

 Process EFT payments to suppliers  Assist with out of country shipping for projects  Arrange and conclude shipping inspections for customs  Process vendor applications for Clients & suppliers

Health and Safety

 Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.  Participate in safety forums created by company for example safety meetings and safety talks  Report all safety incidents to the relevant people  Discuss all safety incidents on all levels  Follow-up on any activities assigned through safety meeting/committee/representative/management  Attend safety education and refresher programmes  Comply with safety policies and procedures at workplace  Distribute safety information as and when required  Wear protective clothing all the time

THE IDEAL CANDIDATE:

Qualifications and Experience

 Grade 12  Relevant Tertiary Qualification recommended  2 Years Projects Experience in a similar role (advantageous)

Skills and Attributes

Computer Literate (MS Office & ChromeOS) Financial Acumen Delivering strategy & objectives Driving change Leading people Delivering performance Working with complexity under dynamic circumstances Managing professionally Customer thinking Collaborating and cooperating Excellent Time Management skills Awareness of the market environment Excellent Communication (written and verbal) Supporting and working with others Delivering  Excellent Customer Service Understanding the organisational environment Attention to detail Work under pressure

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