Bid Coordinator

4 weeks ago


Centurion, South Africa Edge Executive Search Full time

Bid Coordinator
- 2023-07-19 - 2023-08-18
- Permanent
- JHB003333
- Supply Chain- Gauteng, Centurion
- Monthly Cost To Company (Normal company CTC benefits, Market related, Negotiable)- The Bid sales team at our leading client in the services industry is looking for a positive and enthusiastic bid assistant with sound admin and project skills

**Requirements**:
**Must be willing to work under immense pressure with many large projects running simultaneously**
- A National Diploma or Degree in Marketing or Business Administration
- Project Management qualification/ certificate (favourable)
- Experience working on Design Programmes - Adobe Creative Cloud (favourable)
- Matric (Senior Certificate)
- Valid SA Driver’s License
- Minimum 3yrs relevant experience in bid processing & documentation
- Bid coordination & Project Administration experience
- MS Word, MS Excel, MS Powerpoint, MS Project, MS Visio & MS Outlook (Intermediate skill level)
- Solid knowledge of the OHS Act, ISO 9001 Quality Management & Risk Management Systems

**Role duties**:

- Manage day-to-day bid process activities from document receipt to submission of bid
- Develop & manage the bid process plan toward effectively responding to RFIs, RFQs & RFPs
- Analyse tender documents to ensure all necessary mandatory information is included
- Research potential clients to develop targeted proposals that meet the client’s needs & aspirations
- Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce market-leading proposals and client presentations
- Engage with various stakeholders and levels of management in ensuring that proposals are reflective of the business & individual client’s needs
- Liaise with support services such as Finance, People Management, and Supply Chain, to ensure the integrity of information required for bid proposals
- Ensure quality of bid documents in accordance with Bidvest Facilities Management & best practice quality standards
- Ensure that bid documents are complete within the stipulated timeframes and deadlines
- Implement & maintain controlled access storage for data & bid information for ease of use by internal stakeholders
- Responsible for effective communication between the client & company throughout the bid process
- Coordinate client site visits when necessary on behalf of the sales team
- Conduct whiteboard updates - consistent tracking of prospect bids & proposals submitted with the business development team
- Handing drafts & finalised bid documentation to the sales team including the Chief Sales & Marketing Officer, for review prior to submission
- Tracking of tender / RFQ process and exact record keeping of strategic dates and information to be provided
- Provide weekly/monthly reports on pipeline bids (current & potential)
- Provide administrative support including, updating SharePoint folders, minute taking, coordination of site visits
- For more information please contact:

- Janice Wagner


  • Bid Coordinator X1

    1 month ago


    Centurion, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** To facilitate the development and submission of comprehensive bid proposals to prospective Clients, timeously & within budget. Ensure that the Company has given itself the utmost possible chance for the bid success. FM sales team looking for a positive and enthusiastic bid assistant with sound admin and project skills to work alongside the...


  • Centurion, South Africa Mshindi Consulting Full time

    **Minimum Requirements** - +2 Years’ Experience - Finance knowledge - Matric Certificate Good English **Our Client** Our client was established in 2005, providing Protection Services and is a 100% woman black-owned South African Security and Hygiene company. **Role Purpose** Manage tender clarification and comparison with orders, quotations and...


  • Centurion, South Africa KHS Recruitment Full time

    An established construction company in Bloemfontein is seeking a Economic Development Manager to join their team. **Duties** - The ED Manager will meet all ED compliance requirements by effectively engaging and leveraging all stakeholders. - Work closely with the Bid Coordinator, Contracts Manager and IR Manager, as well as work closely with the clients on...

  • Intership

    1 month ago


    Centurion, South Africa Hillpet Construction Management Full time

    **SUPPLY CHAIN MANAGEMENT/ PROCUREMENT & BUSINESS** **ADMINISTRATOR INTERNSHIP** We are looking for Interns with interest in the Supply chain management/Procurement and Business/ office administration areas in the Construction industry. The interns will be trained and involved in the entire bid submission process, ensure completeness of data and documents,...

  • Program Manager

    1 month ago


    Centurion, South Africa Saab Inc. Full time

    We currently have a vacancy for a Program Manager in the Electronic Warfare (EW), After Sales department. This opportunity requires a highly motivated team player with excellent management and leadership skills, organizational skills, initiative and interpersonal skills, as well as a relentless drive to ensure customer commitments are kept. This role will...


  • Centurion, South Africa BCXP Full time

    Business unit, Department, Reporting Business Unit CPS Department Customer First Centre (CFC) Reports To **Snr Manager**: Monitoring & Surveillance Grade M5 Core Description To manage the monitoring and management of solutions from a costing and billing perspective, in alignment with customer requirements i.e. Bronze, Silver, Gold, Platinum Solutions. To...


  • Centurion, South Africa IQVIA Full time

    Job Overview Coordinate and manage the contracts, proposals and other designated processes for assigned customers to efficiently produce accurate and timely information.; Essential Functions • Manage the day-to-day contract, proposal and other designated processes for large complex contracts. • Act as regional expert on contracts, proposals and / or...

  • Account Manager

    4 weeks ago


    Centurion, South Africa Adzuna ZA B C2 Full time

    Minimum requirements: MatricBachelor's degree in Business Administration, Marketing, or a related fieldDell Client Services Partner TrainingFluency in English3 to 5 years IT Technical Sales experience, with emphasis on ICT Client Services (End user devices, Boardroom equipment, end user resources etc)5 to 7 years extensive Account Management and Sales...

  • Account Manager

    1 month ago


    Centurion, South Africa Dante Personnel Full time

    Minimum requirements: MatricBachelor's degree in Business Administration, Marketing, or a related fieldDell Client Services Partner TrainingFluency in English3 to 5 years IT Technical Sales experience, with emphasis on ICT Client Services (End user devices, Boardroom equipment, end user resources etc)5 to 7 years extensive Account Management and Sales...

  • Account Manager

    3 weeks ago


    Centurion, South Africa Dante Personnel Full time

    Minimum requirements: Matric Bachelor's degree in Business Administration, Marketing, or a related field Dell Client Services Partner Training Fluency in English 3 to 5 years IT Technical Sales experience, with emphasis on ICT Client Services (End user devices, Boardroom equipment, end user resources etc) 5 to 7 years extensive Account Management and Sales...


  • Centurion, South Africa Novasyte Full time

    Job Overview Under general direction, manage all laboratory aspects of assigned clinical trial projects for a Customer or a specific program for a Customer. May have responsibility for a specific Customer, drug program, indication or drug compound. Acts as the main point of contact for the Customer after study award and throughout the entire study lifecycle...

  • Labour Cost Manager

    1 month ago


    Centurion, South Africa People Dimension Full time

    IntroductionA leading well-established security services company based in Centurion is looking for a experienced Labour Cost Manager to join their team. The key purpose of the role is workforce capacity management and labour cost management (specifically but not limited to overtime) which involves the dynamic and strategic management of future labour...


  • Centurion, South Africa Telkom SA Limited Full time

    **Core Description**: **Competencies**: **Functional Knowlege** **Functional Skills** Business Analytics, Problem Solving; Communicating; Modelling Techniques; Accounting; Writing; Microsoft Excel; Conceptual ability; Accuracy and attention to detail; Time management; Communication, and networking capabilities. **Attitudes/ Leadership...