Health & Safety Administrator

4 weeks ago


Midrand, South Africa AFMS Group Full time
Provide support to the Health, Safety and Environment division in the co-ordination, administration, and maintenance of the OHSE Management programme across all sites for the OHSE division

Key Accountabilities or Principal Responsibilities
Ensure that all duties are performed in accordance with the company’s
Quality Management System and OHSE requirements
 
Gather OHSE information from all sites and compile report for Safety
Officer/Practitioner and Health and Safety Managers across the Company
 
Support and assist by executing document management controls to sites
without direct links to company servers
 
Primary Duties
Support the Health & Safety division in co-ordination and implementation of OHSE systems/ programmes
Maintain an efficient database of corrective actions, OHSE statistics, audits and inspections
Follow up on accidents, incident reports and investigation and ensure they are documented
Supervise the Health and Safety Reporting System, including data entry, analyses, interpretation, and reporting
Circulate all OHSE reports to relevant departments, within agreed upon timelines
Compile OHSE Statistics and coordinate OHSE Training.
Arrange OHSE meetings, activities, compile, and presentations
General Office Admin i.e. stationery, recording minutes, loading requisitions, diary management for Senior health and Safety, filing and record keeping
Liaise with internal and external parties with regard to OHSE issues
 
Control and Maintain Stock
Order office equipment, stationery and office supplies and liaising with vendors
Control of stationery cupboard
 
Relief Functions
Assist in relieving Safety Officers/Practitioners when on leave at site level
Assist with reception duties if required
Assist with additional administrative duties as directed by the Health and Safety Managers
 
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.  
 
Prescribed procedures may be amended by management as and when required
 
Key Skills and Experience
Grade 12
Administration diploma would be advantageous
ISO processes would be advantageous
Min 3 year working experience in Health & Safety administrative environment
Knowledge of OHSE statistics, compilation, analysis, and reporting
Computer Literate in all MS Office packages

People and Management Skill
Strong administrative skills
People & communication skills (written and oral)
Able to work under pressure
Able to keep track of and complete multiple tasks
Fast learner and quick thinker
Problem solving skills
Ability to assess client need telephonically and direct them to the relevant person
Ability to write own correspondence via email and / or letters
Good mathematical skills
Good organising skills
High energy levels, good interpersonal skills, and a natural disposition towards customer focus
Willingness to learn, grow and become professionally registered

Key result areas
Understand role of reporting to the business and client
Understand role of managing staff to closely ensure output is aligned with business requirements
Understanding that feedback and communication is critical to success

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical, and operational levels as and when that may be required

 
As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position
 
For information on AFMS Group, including more information on our company culture, visit our website at www.afmsgroup.co.za.
 
Please note, relocation costs will not apply
 
If you don’t hear from us in 14 days, consider your application unsuccesful.
 
Applications to be addressed to Matthew Toontjies: recruitment@fm-solutions.co.za

Closing Date for applications: Monday, 28 October 2024, by 16h00


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