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Health & Safety Administrator

1 month ago

Midrand, South Africa Jobted ZA C2 Full time

Key Accountabilities or Principal Responsibilities
Ensure that all duties are performed in accordance with the companys
Quality Management System and OHS requirements
Gather OHS information from all sites and compile report for Safety
Officer and Safety Managers across the Company
Support and assist by conduction document management controls to sites without direct links to company servers

Primary Duties
Support the Health & Safety division in co-ordination and implementation of OHSA systems/ programmes
Maintain an efficient database of corrective actions, OHSA statistics, audits and inspections
Follow up on accidents, incident reports and investigation and ensure they are documented
Supervise the Health and Safety Reporting System, including data entry, analyses, interpretation, and reporting
Circulate all OHSA reports to relevant department, within agreed upon timelines.
Compile OHSA Statistics and coordinate OHSA Training
Arrange OHSA meetings, activities, compile, and presentations
General Office Admin i.e. stationery, recording minutes, loading requisitions, diary management for Senior health and Safety, filing and record keeping
Liaise with internal and external parties with regard to SHE issues

Control and Maintain Stock
Order office equipment, stationery and office supplies and liaising with vendors
Control of stationery cupboard

Relief Functions
Assist in relieving safety Officers when on leave at site level
Assist with reception duties as required
Assist with additional administrative duties as directed by the Safety Manager

It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.

Prescribed procedures may be amended by management as and when required

Key Skills and Experience
Grade 12
Administration diploma would be advantageous
ISO processes would be advantageous
Min 3 year working experience in Health & Safety administrative environment
Knowledge of OHSA statistics, compilation, analysis, and reporting
Computer Literate in all MS Office packages

People and Management Skill
Strong administrative skills
People & communication skills (written and oral)
Able to work under pressure
Able to keep track of and complete multiple tasks
Fast learner and quick thinker
Problem solving skills
Ability to assess client need telephonically and direct them to the relevant person
Ability to write own correspondence via email and / or letters
Good mathematical skills
Good organising skills
High energy levels, good interpersonal skills, and a natural disposition towards customer focus

Key result areas
Understand role of reporting to the business and client
Understand role of managing staff to closely ensure output is aligned with business requirements
Understanding that feedback and communication is critical to success

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical, and operational levels as and when that may be required

As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position