Waste Management Administrator

4 weeks ago

East London, South Africa Level-Up Full time

OVERVIEW:

The Waste Management Administrator will be responsible to assist with various aspects of waste / refuse management with the various municipalities and the Facilities Management team. The main responsibility of the role requires the administrator to reduce the waste / refuse cost base to its lowest possible, ensuring the municipalities invoice correctly for refuse removal and Facilities Management manage the outsourced waste management Service Provider.

RESPONSIBILITIES:

Waste Management

  • Ensure that the municipal billing is accurate.
  • Perform verification of the municipal utility accounts to ensure the waste / refuse collection costs are accurate, in accordance to actual number and type of refuse bins on site.
  • Work with Facilities Management to contract correct number and type of municipal bins.
  • Work with municipalities to reduce number and type of bins to the least possible.
  • Audit and verify all waste billing information on the municipal utility invoices with the monthly Facilities Management reports regarding actual collection of bins.
  • Perform variance analysis for all buildings we manage in house and those by the outsourced waste management service provider.
  • Partner with Facilities Management to investigate re-cycling options in order to bring the contract price down due to possible rebates from recyclers.
  • Work together with those employees responsible for Environmental Social Governance data.
  • Ensuring that waste collection schedules are followed by liaising with Facilities Management to ensure bins are placed outside timeously for collection.
  • Logging calls with council if bins are not cleared.
  • Working with Facilities Management and external service providers to ensure that waste areas are always kept clean and waste is collected timeously
  • Damaged/Obsolete bins are replaced.

Reporting

  • Performance Reports and other waste / refuse management standardised building reports to be maintained for all buildings. Including, number of bins per building, numbers of bins collected by municipalities, billing information and savings.
  • Any other reports or reconciliations as requested by the billing manager should be provided.

Utility Management

  • Municipal Engagement & General Support.
  • Perform on-site meter readings where required.
  • Data entry/capturing of meter readings.
  • Tenant account recon and resolving queries timeously.
  • Reviewing billing methodologies and ensure correct tariffs are being applied.
  • Manage the relationship between Company/Municipalities.
  • Regular Reporting and risk management.
  • Utility accounting and administration functions.
  • Work with Utilities Management and municipalities to ensure buildings are on the most beneficial tariffs.
  • Utilities audits.
  • Ensures compliance with relevant Acts.
  • Assist the utilities manager with the processes and systems within the area of accountability to ensure compliance and minimise business risk.
  • Any other utilities related task as requested by the utilities manager.

Skills

  • Knowledge and understanding of municipal processes, tariffs and waste handling.
  • Ability to work under pressure and multitask, sometimes afterhours due to the nature of the job.
  • Demonstrated strong organizational skills with the ability to prioritize work to meet deadlines.
  • Possess basic computer skills with the capacity to promptly learn new computer software programs relevant to the organisation. Including knowledge of Microsoft Office suite.
  • Interpret and relay instructions and directions and transfer information accurately in writing.
  • Establish and maintain highly effective working relationships with other employees and the municipalities.
  • Modern office procedures and account posting procedures.
  • Ability to perform difficult and responsible work with independent discretion through to completion.
  • Ability to make decisions in accordance with laws, regulations, ordinances and established procedures.
  • Ability to exercise good professional judgment.
  • Ability to display calm and courtesy to utility customers and municipal

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