Debtors Clerk

4 weeks ago

Roodepoort, South Africa Synergy Jobs (Pty) Ltd Full time
POSITION: Debtors Clerk (Contract 1 Year)
LOCATION: Constantia Kloof, Roodepoort

Job Summary:
We are seeking a detail-oriented and organized Debtors Clerk to manage and oversee our company’s accounts receivable.
The ideal candidate will be responsible for maintaining accurate records,
ensuring timely collections of outstanding invoices, and supporting the overall financial health of our organization.

Key Responsibilities:
Invoice Management:
  • Generate and issue invoices to clients in a timely manner.
  • Ensure accuracy of invoicing details including amounts, dates, and payment terms.
  • Maintain and update client accounts and records.

Collections:
  • Monitor and follow up on overdue invoices to ensure timely payment.
  • Communicate with clients via phone, email, and written correspondence regarding payment status.
  • Negotiate payment plans with clients when necessary and in accordance with company policies.

Account Reconciliation:
  • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
  • Investigate and resolve discrepancies and inconsistencies in accounts.

Reporting:
  • Prepare regular reports on accounts receivable status, including ageing reports and outstanding balances.
  • Provide insights and recommendations to the Finance Manager for improving collection processes.

Customer Service:
 
  • Provide excellent customer service by addressing client inquiries and resolving issues related to invoices and payments.
  • Build and maintain strong relationships with clients to facilitate smooth collections.

Compliance:
  • Ensure compliance with company policies, procedures, and relevant financial regulations.
  • Assist with audits by providing necessary documentation and explanations.

Administrative Support:
  • Perform general administrative tasks as needed to support the finance department.
  • Assist in the preparation of financial statements and other financial documentation.

Qualifications:
Experience:
  • Minimum of 2 years of experience in accounts receivable or a similar financial role.
 Skills:
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software
  • Strong numerical aptitude and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and integrity.
  • Effective problem-solving skills and ability to manage multiple tasks simultaneously.

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