IT Bid Office/Administrative Assistant

2 weeks ago


Cape Town, South Africa DLK Group (PTY) Ltd Full time
Job Description

Location: Cape Town, Western Cape

Purpose:  As a Bid Office/ Administrative Assistant in the field of Information Technology, you will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents.

Key Responsibilities:

  1. Bid Monitoring:

·        Monitor bid advertisements to identify relevant opportunities.

·        Assisting in qualification of tenders based on organizational criteria.

·        Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.

 

  1. Bid Coordination:

·        Completion and compilation of tender documents

·        Organize and maintain bid records.

·        Coordinate the delivery of bid responses.

  1. General Office Administration:

·     Updating of company documents and company registrations on various

     platforms.

 

·        Maintain office supplies: Keep track of inventory levels and order supplies as   needed.

 

·        Equipment management: Ensure proper maintenance of office facilities and equipment.



Requirements

Experience and Skills

  1. Educational Background:

·        Matric

·        Office/business administration diploma will be advantageous but is not a essential.

 

  1. Experience: 8-10 years

·        Experience as an office administrative assistant.

·        Experience as a bid office assistant including familiarity with the bidding process, tender submissions, specifically the Government Tender process would be advantageous.

 

·        Industry knowledge: Understanding of the IT industry.

·        Proficiency in using Customer Relationship Management (CRM) tools for bid tracking and management.

 

 

  1. Skills and Competencies:

·        Attention to detail for meticulous review and preparation of documents.

·        Excellent administration skills / Ms Office skills

·        Effective written and verbal communication skills for bid submissions.

·        Time management abilities to handle tight bidding deadlines.

·        Ability to communicate effectively at all levels.

·        Analytical thinking to assess bid requirements and tailor responses accordingly.

 

·        Be able to work in a team environment.

·        Be able to work Independently.



Requirements
Attention to detail for meticulous review and preparation of documents. Excellent administration skills / Ms Office skills Effective written and verbal communication skills for bid submissions. Time management abilities to handle tight bidding deadlines. • Ability to communicate effectively at all levels. Analytical thinking to assess bid requirements and tailor responses accordingly. Be able to work in a team environment. Be able to work Independently.

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