Centralised Billing Administrator

5 days ago

Randburg, South Africa SPECD (Pty) Ltd Full time

We are looking for a CENTRALISED BILLING ADMINISTRATOR to join a prestigious law firm known for offering extensive legal and tax services across the continent.

JOB DESCRIPTION INFORMATION:
 
Job Title:                               Centralised Billing Administrator
Employment Type:               Permanent, On-site
Location:                               Sandton, Johannesburg
 

JOB CONTEXT:

Responsible for preparing and processing of general, lead matter, E-billing and disbursements billing. General support into the operational finance team as well as well as E-billing administration.
 
KEY ACCOUNTABILITIES:

1.  Matter and client support:
  • Matter and client withing the operational finance team.

2.  E-billing Administration support:
  • Obtain completed invoices from firm for uploading onto required E-billing portals. Follow up on pending invoices.
  • Checking status of invoices on E-billing portals and dealing with rejections.

3.  Centralised Billing:
  • Preparing of Matter invoice proposals.
  • Print out pro forma invoices for verification and checking by fee earners.
  • Make amendments to time as required write downs and write up, split bills, transfers, including and excluding, discounts.
  • Submit invoices for final sign off and distribution.
  • Calculating and cross-checking invoices before finalization.
  • Follow up with secretaries for long outstanding Matter invoice proposal.
  • Manage invoice requests received by shared (centralized billing) team inbox.
  • Assisting with billing (lead matter billing and normal billing) when secretaries are not available.
  • Effectively handling detailed information and being consistently attentive to details.
  • Time Management.
  • Ability to work in a challenging environment.
  • Prioritise and attend to critical enquires.
  • Adhere to best accounting practices, procedures as well as statutory and regulatory requirements.
  • Manage multiple Matter Invoice Proposals.
  • Assist secretaries with all matters that need to be invoiced.
  • Investigate and resolve all queries within stipulated timelines.
  • Engage with clients from time to time on invoices and outstanding balances. Engaging with stakeholders (partners) in a professional and timely manner.

QUALIFICATION & EXPERIENCE REQUIREMENTS:

1.  Academic Qualification:
  • Grade 12 / Matric / NQF level 4.
2.  Years of experience:
  • Up to 3 years.
  • Skilled, technical and academic qualified employees.
3.  Area of Experience:
  • Finance billing (Operational execution) – Essential.

COMPETENCIES:

1.  Behavioural Competency:
  • Teamwork.
  • Analysing and forming opinions.
  • Attention to detail.
  • Drive and resilience.
  • Integrity and trust.
  • High level communication skills (with senior managers).
2.  Technical Competency:
  • Accuracy.
  • Administrative skills.
  • Communication (written and oral).
 
PACKAGE & REMUNERATION:
  • Salary will be commensurate with experience and qualifications.


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