Warehouse Administrator

3 weeks ago


Johannesburg, South Africa Staff Unlimited Recruitment Full time

To manage and maintain all warehouse administration effectively and efficiently and assist the warehouse operations team.

 

Duties include:

Operations / Administrative

  • Responsible for delivering an excellent warehouse service to external / internal clients by adhering to Company policies and procedures as well as client SOP’s
  • Ensure that all statutory requirements are met in accordance with Company processes and procedures
  • Assist and resolve all external / internal client queries
  • Responsible for all administrative duties and document control in the warehouse -
  • Recording of all warehousing cargo / stock onto the warehouse management system as per the Company procedures
  • All GRV’s, delivery notes, invoices and received confirmations are stored as per the Company procedures
  • Ensure that all damages are recorded as per the company procedures
  • Ensure that the warehouse management system is real time to physical stock movements
  • Ensure pick slip are created in the warehouse management system as per client requests
  • Ensure that dispatch notes are created in the warehouse management system when picks are done and finalised
  • Ensure that stock takes are done as per client SOP as well as assisting with capturing of stock take counts
  • Ensure collection / delivery notes are created in the warehouse management system as requested from time to time
  • Ensure all system generated documents / all warehouse release documents (POD’s) are stored under EDOCS in the warehouse management system
  • Ensure monthly billing is done on time and shared with external / internal clients
  • Ensure all bond store processes and procedures are adhered to as per the legislative requirements
  • Ensuring that the bond register and physical bond books are updated in real time
  • Investigate stock variances (missing / over stock balances)
  • Ensure that airfreight cargo has been released on time. Should cargo not be released, stated warehouse process to be initiated

Financial Management / Invoicing / Reporting

  • Assist with creating supplier purchase orders from time to time
  • Assist with preparing supplier invoices for payment
  • Responsible for strictly maintaining and accurate invoicing for warehousing and transport clients
  • Ensure that all original invoices are forwarded immediately to external / internal clients with supporting documents
  • Manage WIP’s and accruals on a weekly basis
  • Assist external / internal clients with reporting as and when requested
  • Assist and manage job losses
  • Assist and prepare credit notes

Manage Customer Relationships (External / Internal)

  • Ensure that strong relationships are built with external / internal clients
  • Ensure efficient, effective and quick communication as per Company policies
  • Understand and meet all external / internal client requirements / SOPs

Minimum Requirements:

  • Matric
  • High level of computer literacy
  • Experience within the warehouse environment


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