Senior Buying/Sales Administrator

3 weeks ago

Cape Town, South Africa SA Metal Group (Pty) Ltd Full time

The Company currently has a vacancy for a reliable, attentive to detail and, efficient individual to join the Buying/Sales team. The successful candidate should have in-depth understanding of all administrative procedures and processes required in order to ensure the smooth operational running of the department. Duties and responsibilities include:

  • Work closely with the Buying department and Management to plan, coordinate and deliver quality customer service
  • Managing verifying, updating and maintaining customer/dealer information and related documentation
  • Managing customer collection process and keeping the customers abreast of any changes
  • Liaising with customers/dealers daily with any price changes and assisting with quotations
  • Liaising with various internal departments such as Payments, the Cash office, Production and the transport division to ensure the smooth flow of operations
  • Screen new leads – determine viability or make recommendations
  • Handle and seek to resolve any load queries
  • Managing daily capturing and distribution of tonnage reports
  • Maintaining multiple administrative tasks e.g. typing letters, creating and maintaining spreadsheets, extracting reports and information on various office packages
  • Reviewing and managing office systems to efficiently deal with the paper and process flow of the Buyers/Scrap Metal Representatives and the department
  • Adhoc duties include verifying time and attendance, drafting, verifying and editing departmental documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system

Qualifying Experience:

  • Grade 12 or equivalent
  • Secretarial/Office Administration course Diploma/ Certificate
  • At least 5 - 8years’ experience in a similar role
  • Background in sales administration environment is preferred
  • Customer service orientated
  • Knowledge of commodities

Qualifying Attributes

  • Strong telephonic etiquette
  • Excellent planning, organisational, and decision-making skills
  • Excellent oral and written communication skills on all levels
  • Professional attitude
  • Confidentiality, tact and discretion essential
  • Computer Literacy viz. Microsoft Office Suit
  • Ability to work within a team and independently
  • Ability to multi-task and manage demanding workload in a pressurised environment
  • Display a professional work approach
  • Logical and detail orientated methodologies
  • Excellent standards in execution
  • Excellent problem solving skills coupled with the ability to think on your feet
  • Commitment to a strong business ethic and integrity

 

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