Supply Chain Clerk- Demand, Quotation and Bids Administration

Found in: Talent ZA C2 - 2 weeks ago


Pretoria, South Africa Phaki Personnel Management Services Full time
JOB PURPOSE:
  • To compile and consolidate Demand Management Plan (DMP) and procurement plan.
MINIMUM REQUIREMENTS:
  • Grade 12 Certificate
  • At least one (1) year experience in Supply Chain Management environment will be an added advantage.
  • Knowledge of Government’s procurement processes.
  • Knowledge of Treasury Regulations.
  • Knowing of Supply Chain Policies.


RESPONSIBILITIES:
Demand Management
  • Coordinate and collate business/line functions and regional inputs for procurement plan.
  • Conduct needs assessments by collecting and analysing relevant data, categorizing commodities, and ensuring availability of funds.
  • Conduct variance, market and industry analysis.
  • Review demand management and procurement plan.
  • Draft specifications/terms of reference for goods and services.
  • Track all movements of specifications and terms of reference submissions.
  • Render acquisition services for all goods and services procured through quotation/bid process.
  • Verify requests for quotations for correctness and completeness.
  • Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources.
  • Compile comparative schedule for all quotations including due diligence to ensure value for money and transparency.
Quotations and Bids Administration
  • Apply Preferential procurement Policy Framework Act for quotations preference points and price.
  • Evaluate/review quotations and submit for approval.
  • Ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulation.
  • Facilitate advertising, evaluating and adjudicating.
  • Provide secretarial support to the Bid Committees.
  • Quality checks all submissions to Bid Committees.
  • Conduct checklist and compliance of received proposals.
  • Coordinate the evaluation of received bids through various Bid Committees.
  • Prepare documentation and calculate the scores of potential bidders.
  • Prepare evaluation reports for approval.
  • Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department.
  • Ensure compliance and implementation Supply Chain Management policies, Delegation of Authority, Treasury Regulations and standard operating procedures.
  • Provide demand and acquisition monthly and quarterly reports.
  • Collate data, prepare reports and presentations for management use.
  • Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE)/preferential procurement spending in terms of the Department targets and reports on a weekly/monthly basis on performance against the procurement plan.

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