Virtual Assistant – Administrative

3 days ago

Philippines South Africa Assist World Full time R6 000 - R13 200 per year
About the Role A Los Angeles–based Stylist and Creative Director is seeking a highly organized and proactive Virtual Assistant to provide administrative and social media support across multiple creative projects. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys bringing structure and consistency to a creative business. You'll manage administrative tasks, client communication, scheduling, and basic social media posting — helping the stylist stay organized while ensuring brand visibility and client engagement remain on track.
Key Responsibilities Administrative & Project Coordination ● Manage inboxes and respond to client inquiries, collaboration requests, and general messages in a timely and professional manner. ● Schedule appointments, fittings, photoshoots, and other client or project-related events. ● Maintain calendars and timelines across multiple ongoing projects. ● Organize files, receipts, contracts, and project documentation. ● Support with research, supplier communication, and booking logistics as needed.
Social Media & Online Presence ● Oversee social media posting schedules across platforms (Instagram, TikTok, etc.). ● Upload and publish pre-created content according to the social media calendar. ● Monitor DMs and comments, engage with followers, and escalate important messages to the client. ● Track engagement, reach, and performance data to provide simple weekly summaries. ● Support with content organization and maintaining folders for future posts.
Brand & Creative Support ● Ensure brand tone and visuals are consistent across communications and social posts. ● Collaborate with the stylist to maintain project and campaign tracking documents. ● Occasionally assist with digital assets — such as mood boards, lookbooks, or client presentation decks (using Canva or Google Slides).
Must-Have Qualifications
  • 2+ years of experience in an administrative, executive assistant, or virtual assistant role.
  • Exceptional organizational and time management skills; able to balance multiple priorities across fast-moving creative projects.
  • Strong written and verbal communication in English.
  • Familiarity with social media management (Instagram, TikTok, Facebook).
  • Tech-savvy; confident using tools like Google Workspace, Canva, Trello/Asana, and Meta Business Suite.
  • Professional, flexible, and comfortable working independently with minimal supervision.
Nice-to-Have Skills
  • Experience in the fashion, styling, or creative industry.
  • Knowledge of basic social media analytics (engagement rates, reach, impressions, etc.).
  • Understanding of paid media tracking and pulling basic performance reports.
  • Familiarity with content planning tools (e.g., Later, Planoly, or Buffer).
  • Strong aesthetic sense and attention to detail.
$500 - $1,100 a month Schedule: Part-Time (20 hrs/week) with the potential to scale to Full-Time (40 hrs/week). Time Zone: Pacific Standard Time (Los Angeles-based).  Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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