Programme Coordinator

What do we do?

Our purpose is to build dignity and opportunity through sustainable, production-led economies. This means making Africa a globally competitive manufacturing hub. We do this by partnering with leading companies on value chain and business transformation programmes, with governments to develop smart industrial policies, and with industrial clusters to facilitate innovative and sustainable sector development programmes. Our teams innovate and deliver across the spectrum of industry needs, including research, policy development, best practice discovery, value chain and firm-level strategy and execution, manufacturing performance improvement, skills training, sustainability, decarbonisation, and SME development.

What's the role?

We are looking for an energetic, articulate, and highly organised person to coordinate and support our Executive team's administrative and operational needs. This role is critical to the team's ability to produce quality outputs for clients. This role is well suited to individuals with expertise and passion for organization, communication, and operational support.

What will you be doing?

• Executive Support & Reporting

Prepare, quality-check, and circulate reports, presentations, agendas, and minutes to support high-impact engagements. Ensure all outputs meet BMA and client standards.

• Document & Knowledge Management

Oversee the organisation, filing, and version control of documentation across internal and external platforms (SharePoint, Zoho). Maintain structured, accessible, and secure information systems.

• Database & Contact Management

Maintain and continuously update contact lists, ensuring stakeholder information is accurate and aligned with company protocols.

• Internal Coordination & Travel

Support team operations through effective scheduling of internal meetings and ad hoc travel arrangements, ensuring logistical needs are met efficiently.

• Team Reporting & Compliance

Assist in managing the Value Chain Excellence (VCX) team's reporting requirements to central functions (finance, resource allocation, project tracking), ensuring compliance with BMA's processes and standards.

• Document Production & Formatting

Format and polish documents for internal and client use, ensuring alignment with BMA's professional standards and branding and working closely with VCX team's operational managers to ensure accurate and timely reports.

• Tender & Proposal Support

Coordinate and assure the quality of tender submissions and compliance documents. Support tender screening processes and maintain accurate records of supporting documentation (CVs, project histories, case studies).

• Financial Administration

Process consultant invoices, expense claims, and internal charges in line with BMA's standard operating procedures, ensuring accuracy and timeliness.

• General Executive Administration

Provide a full range of secretarial and administrative services to the Value Chain Excellence team, anticipating needs and ensuring the team can focus on strategic delivery.

Who are you?

• You are highly organised with good verbal and written communication skills
• You have strong attention to detail.
• You are socially adaptable with the ability and desire to engage with people from different socioeconomic backgrounds and in different environments, from boardroom to factory.
• You have the ability to work in a fast-paced environment with good time management skills and the ability to prioritise tasks to meet multiple deadlines.
• You have good working knowledge of MS Office Suite, especially Outlook and Excel.
• You have an intellectual curiosity, see yourself as a learner and find yourself reading and watching videos about topics that fascinate you.
• You are a team player who thrives in a collaborative environment.

Requirements

Essential

• Minimum 3 years of business administration experience
• Relevant National Diploma or equivalent qualification
• Demonstratable working knowledge of MS Office Suite and online engagement platforms such as MS Teams or Zoom
• Demonstratable knowledge of Excel functionality

Beneficial

• Experience working on Zoho projects and Zoho CRM

What we offer

Working at BMA comes with some important benefits:

• Private drive, social impact. We're a private company working to improve society through industrialisation. We like the balance between the pace of the private sector and the social value our work brings.
• Flexible workplace policy, allowing you to work from home, the office and/or at clients. We encourage you to strike the right balance between undisturbed deep work, collaboration and social engagement.
• Discretionary awards and bonuses. We recognise and reward performance. If you impress, you can grow quickly with us.
• Uniquely collaborative and fun working environment. We have a cool induction programme to rapidly immerse you in our world, and a rhythm of huddles which aligns the whole company, includes fun themes and games, and celebrates the wins we achieve every week.

To apply, please click on the link provided and you will be directed to our screening platform where you will be required to answer some basic questions, take three 10-minute tests, upload your CV with contact details and complete a 2 minute video. This process will take you about 45 minutes.

BMA is an Equal Opportunity employer and preference will be given to Previously Disadvantaged Individuals as described in the Employment Equity Act.

Good Luck