Trade Recon Clerk

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To
promptly verify suppliers invoices and claims. To prepare reconciliations and
facilitate and consolidate payments to suppliers every month. To investigate
claims, discrepancies and ensure credits are passed.

Key Responsibilities

Supplier Invoice Verification:
Verify invoices against the goods received in SAP
(Approximately 455 per month).
Investigate verification differences with both pricing and
stock discrepancies by further follow-up and appropriate communication with the
supplier or the relevant depot.
As required, raise claims against the supplier for the
pricing/stock discrepancies. - Communicate all discrepancies within 14 days to
the supplier.
Obtain supplier statements and perform reconciliations for
payments to suppliers recons per month).
Follow up on outstanding reconciliation items with the
supplier ensuring no items are greater than 60 days.

Month End Processing:
Prepare payment by flagging items within SAP to match
approved reconciled payment amounts.
Ensure that all payments are made within the correct payment
terms.
Process supplier correction journals.
Check that payment runs agree to the total on the payment
list.
Forward remittances and recons to suppliers on a monthly
basis.
Prepare and update the monthly claims ageing schedule, with
action points on items over 60 days. Back date all verification documents prior
to close-off of the fiscal month ensuring gr-ir reduced to a measurable value.
Administration:
File all invoices and related documents on a monthly basis.
File all reconciliations on a monthly basis.
Record copies of claims.

Effective Teamwork and Self-Management:
Take ownership and accountability for tasks and activities
and demonstrate effective self-management in terms of planning, prioritising
and self-development.
Follow through to ensure that quality and productivity
standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines
not met, the potential risks thereof and provide appropriate resolution. -
Support and drive the business core values.
Manage colleagues and clients' expectations and communicate
appropriately.
Demonstrate willingness to help others and "go the extra
mile" to meet team targets and objectives. Champion training and development of
self and others through utilising available training opportunities or
contributing to the development of new training solutions relating to product
costing in collaboration with national training specialists.
Participate in regular performance appraisals and ensure
that own targets and goals are clear and achievable.

KPI's:
Efficacy of the filing system
Accuracy and timeliness of payment processing
Accuracy and timeliness of prepared schedules
Resolution of supplier stock and invoice discrepancies

Minimum Requirements:

Matric with accounting
Studying towards an accounting based tertiary qualification
would be preferable
Minimum 1 year experience in an accounting or administrative
field preferably using SAP R/3 module
Knowledge: SAP system, Financial accounting principals and
practice

We look forward to hearing from you