Transactions Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa Black Pen Recruitment Full time


Our client is a fast-growing real estate investment firm that specialises in sourcing off-market residential properties. They provide motivated sellers with fast, hassle-free solutions and connect these properties with their network of cash buyers. Driven by results and committed to creating win-win solutions, the team is expanding and seeking a Transactions Coordinator to ensure smooth and efficient closing processes.

Role Overview

Our client is seeking an experienced Transactions Coordinator with a strong background in real estate to manage property transactions from contract to close. The ideal candidate will be highly organised, detail-oriented, proactive, and able to communicate effectively with minimal accent. This role requires a strong personality and the ability to manage multiple moving parts while maintaining accuracy and efficiency.

Job Type: Permanent/Full Time

Workplace: Remote

Location: South Africa

Requirements

  • Proven experience in real estate with a solid understanding of transaction processes.
  • Prior experience as a Transactions Coordinator (or in a similar real estate role).
  • Strong organisational skills with attention to detail and accuracy.
  • Excellent written and verbal communication skills
  • Ability to work independently, prioritise effectively, and meet deadlines.
  • Tech-savvy with CRM, spreadsheets, and online communication tools.
  • Willing to work U.S. hours (9:00AM-6:00PM EST / 3:00 PM-12:00 AM SAST).

Responsibilities

  • Oversee the entire transaction process from executed contract to closing.
  • Liaise with buyers, sellers, title companies, and agents to ensure smooth communication and timely progress.
  • Track deadlines, contingencies, and required documentation to ensure compliance.
  • Prepare, review, and submit contracts, addenda, and disclosures.
  • Manage CRM systems and maintain transaction files with accuracy.
  • Proactively identify potential issues and work to resolve them before they impact closing.
  • Provide consistent updates to all parties and ensure a professional client experience.

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