Personal Assistant

5 days ago

Boksburg, Gauteng, South Africa Kelly Full time R250 000 - R400 000 per year

Our ideal candidate should meet the following minimum requirements:

  • Fluent Afrikaans
  • Grade 12 is essential and Personal Assistant or Secretarial qualifications will be an advantage.
  • Possess a minimum of 3 years of experience as a Personal Assistant.
  • Exhibit articulate communication and a well-groomed appearance.
  • Handle situations with tact and professionalism.
  • Computer Literacy in MS Office - especially Excel and Word
  • Work effectively both independently and collaboratively.
  • Be capable of making independent decisions.
  • Exhibit excellent communication and interpersonal skills.
  • Demonstrate initiative, discretion, proactivity, and approachability.
  • Valid drivers licence as well as own reliable vehicle is essential.

Responsibilities will include, but are not limited to:

  • Managing stationary inventory, ensuring stock levels are maintained, and supplying employees as required.
  • Coordinating the procurement of office consumables.
  • Overseeing the ordering and distribution of employee uniforms.
  • Handling the acquisition of groceries
  • Renewal of motor vehicle licenses
  • Scheduling motor vehicle services and coordinating vehicle deliveries to the dealership.
  • Identifying and liaising with contractors for office or home maintenance work.
  • Generating Purchase Orders for locally sourced stock.
  • Maintaining an organized calendar, diarizing appointments, and arranging doctor's appointments.
  • Managing personal errands, including shopping, selecting birthday gifts, and pharmacy visits.
  • Welcoming and assisting guests, both local and international, and arranging refreshments.
  • Ensuring up-to-date filing practices.
  • Overseeing the dealer stock of all purchased trucks.
  • Booking conference venues and organizing dinners and functions.
  • Handling email correspondence and redirecting messages to relevant departments when the Manager's desk is unattended.
  • Screening calls and maintaining discretion.
  • Compiling year-end parcels for customers and distributing calendars to clients.
  • Facilitating the upgrade and distribution of company cell phones, including purchasing screen protectors and cases.

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