Procurement Administrator

5 days ago

Witbank Mpumalanga, South Africa Mammoth Hydraulics Full time

Mammoth Technologies is looking for a Procurement Administrator to assist with the Stores Department at our Witbank Branch. The candidate will be responsible for managing and coordinating procurement processes to ensure the timely and cost-effective acquisition of goods and services. This role supports the procurement department by handling administrative tasks, maintaining supplier relationships, and ensuring compliance with company policies and regulations.

Duties & Responsibilities

Manage End-To-End Procurement Process:

  • Process procurement requests from internal departments.
  • Track and follow up on orders to ensure timely receipt of goods and services

Supplier Relationship Management:

  • Maintain regular communication with suppliers, ensuring that any issues regarding quality, pricing, or delivery are addressed quickly and effectively

Maintain Accurate Procurement Documentation:

  • Maintain an organised and up-to-date procurement filing system, ensuring all purchase orders, supplier contracts, and communication are stored accurately and can be easily retrieved for audits or reports.
  • Review and verify the accuracy of procurement documents before submission for approval to ensure compliance with company policies and procedures.

Ensure Timely Delivery of Goods and Services:

  • Communicate with suppliers to confirm delivery schedules and resolve any discrepancies related to orders.

Inventory and Stock Level Management:

  • Regularly assess inventory levels to ensure stock is sufficient for operational needs and reorder items before stock runs low.

Requirements:

Education:

  • High School Diploma or equivalent.

Experience:

  • 1-2 years of experience in procurement, purchasing, supply chain, or administrative roles in the manufacturing industry.
  • Knowledge of ERP systems, procurement software and MS Office.

Knowledge:

  • General Business Administration
  • Enterprise Resource Planning (ERP) Systems
  • Procurement Processes & Procedures
  • Documentation & Reporting Standards

Skills:

  • Typing Speed: 40–50 WPM
  • Request for Quotation (RFQ) Handling (Entry Level)
  • Communication skills, both verbally and in writing, at a high level.
  • Proficient at reviewing documents

Abilities:

  • Demonstrated ability to manage multiple procurement requests simultaneously
  • Able to communicate clearly and efficiently with team members, suppliers, and management at all organizational levels
  • Proven ability to review procurement documents (e.g., purchase orders, invoices) meticulously to prevent errors, ensuring compliance and avoiding discrepancies.

Job Types: Full-time, Permanent

Ability to commute/relocate:

  • Witbank, Mpumalanga 1035: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • High School (matric) (Required)

Experience:

  • Procurement Administration: 1 year (Required)

Language:

  • English (Speak, read and Write) (Preferred)

Location:

  • Witbank, Mpumalanga 1035 (Preferred)

Work Location: In person

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