Admin Assistant

7 days ago

Canal Walk Western Cape, South Africa MindMatch Consulting Full time R240 000 - R360 000 per year

Pay: Competitive (based on experience)

Location: Hybrid — Century City, Western Cape (3 days office / 2 remote)

Hours: Standard SA business hours; occasional after-hours for global coordination

Start: ASAP | Employment Type: Full-time preferred (exceptional part-time considered)

About the Company:

A fast-growing international marketing and technology services provider helping global enterprise clients streamline operations and engagement across multiple regions. The Cape Town office supports executive operations, travel, and finance coordination for UK and US business units.

Role Summary:

We're seeking a highly organized Admin Assistant / PA to oversee travel management and office coordination. The ideal candidate has proven experience handling international itineraries, vendor negotiations, and C-suite support within a fast-paced professional environment.

Key Responsibilities

  • Coordinate domestic and international travel (flights, hotels, visas, transport).
  • Negotiate rates with travel vendors and track performance metrics.
  • Implement and manage travel policies, approvals, and compliance.
  • Capture invoices, reconcile company cards, and support finance reporting.
  • Manage office procurement (supplies, IT accessories, event logistics).
  • Provide executive calendar management and confidential administrative support.
  • Prepare itineraries, briefing packs, and travel documentation.
  • Offer after-hours assistance for urgent travel changes (rotational).

Requirements

  • 5+ years in an Admin Assistant, PA, or Travel Coordinator role.
  • Strong track record managing international executive travel.
  • Excellent written and verbal English (C1 or higher).
  • Advanced MS Office proficiency; experience with booking and expense platforms.
  • Confident negotiator with attention to cost control and vendor quality.
  • Professional presentation, accuracy, and reliability under pressure.
  • Strong ethics, confidentiality, and service-driven mindset.

Nice to Have

  • Experience in marketing, tech, or global service environments.
  • Familiarity with finance tools or ERP systems (e.g., Xero, Sage, NetSuite).
  • Background in travel policy creation or expense management automation.

What We Offer

  • Competitive salary and benefits package.
  • Hybrid working model (3 days in Century City office, 2 remote).
  • Medical aid and pension contributions.
  • Exposure to international operations and senior stakeholders.
  • Supportive, high-performance team culture.

How to Apply

  • Apply on Indeed with your CV.
  • Tip for faster review: Include a short cover letter summarizing your international travel-management experience and notice period.

Application deadline: Friday, 31 October 2025

Job Type: Full-time

Pay: From R30 000,00 per month

Work Location: In person

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