Assistant Coordinator to Event Planner

3 days ago

Stellenbosch, Western Cape, South Africa Quoin Rock Wines Full time R470 000 - R630 000 per year

Job Title: 
Assistant Coordinator to Event Planner

Reports to: 
Event Planner

Job Summary:

We are seeking an experienced Assistant Coordinator to support our Event Planner in delivering exceptional events at Quoin Rock. The successful candidate will assist with event coordination, stock management, staff management, and floor management on event days. You will work closely with the Event Planner to ensure seamless execution of events and provide administrative support as needed.

Key Responsibilities:

-
Assist with event planning, coordination, and execution

  • Conduct stock takes and manage inventory

  • Support staff management, including scheduling and supervision

  • Provide floor management on event days, ensuring smooth operations

  • Coordinate with vendors, suppliers, and stakeholders

  • Manage all new quotations and inquiries, responding promptly and professionally

  • Assist the Event Planner with site inspections and venue tours

  • Assist with event marketing and promotion

  • Manage event budgets and financial reporting

  • Provide administrative support, including data entry and communication

Requirements:

-
4+ years of experience in event planning or coordination

  • Excellent communication and interpersonal skills

  • Strong organizational and time management skills

  • Ability to work flexible hours, including weekends and evenings

  • Experience with event management software and Microsoft Office Suite

What We Offer:

-
Competitive cost to company

  • Opportunities for growth and development

  • Dynamic and supportive team environment

  • Working in a beautiful and unique venue

If you're a motivated and experienced professional looking for a new challenge, we'd love to hear from you

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