Financial Coordinator

3 days ago

Johannesburg, Gauteng, South Africa InsideOut Full time US$35 000 - US$70 000 per year
  • IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"

JOB TITLE
Financial Coordinator

JOB ID
TIMNIC1F

INDUSTRY
Electrical services and repair

LOCATION
South Africa / LATAM (Great English)

JOB STATUS
Full Time

WORK SCHEDULE
8:00am to 5:00pm EST

SALARY
$7

TARGET START DATE
ASAP

Role Overview
About the Client:
The Client owns and operates a comprehensive electrical services and repair firm (commercial and residential). The owner is currently the biggest bottleneck preventing growth, often losing money because invoices are not sent or followed up on time. This role is vital for immediately stabilizing the company's financial flow and managing the complex scheduling needs for the large team.

About The Role
We are seeking a versatile and resourceful Virtual Assistant to support the business's administrative and financial backbone. The main goal of this position is to support invoicing, accounts receivable, scheduling and general administrative tasks. This role needs someone who is proactive when searching for tasks and able to communicate with inspectors, homeowners and the internal team in a calm and clear way.

Key Responsibilities
Financial support

  • Search for open jobs that need to be invoiced
  • Send invoices through Jobber and keep track of all invoices sent
  • Follow up on pending invoices
  • Create simple logs of invoices, calls and notes
  • Identify tasks without waiting to be assigned and ask for confirmation when needed

Scheduling support

  • Coordinate daily scheduling with inspectors, homeowners and technicians
  • Be available during working hours to follow up on open items
  • Communicate with inspectors in a calm, respectful and patient tone
  • Confirm completed inspections and request details from the field team
  • Document homeowner responses, including cases where they are not responsive or not flexible.

Administrative support

  • Data entry and note taking for calls, invoices and follow ups
  • Update logs on all communication done with inspectors and homeowners
  • Assist with general tasks such as documentation, simple reporting and follow up messages
  • Communicate with the internal team through email, text and WhatsApp when needed

Qualifications & Skills
Required Skills

  • Strong English communication, clear and easy to understand
  • Proactive attitude and problem solving
  • Ability to prioritize tasks and work independently
  • Excellent organization and attention to detail
  • Reliable and accountable work ethic
  • Comfortable reaching out to inspectors and team members without waiting for instructions

Technical Requirements

  • Experience using Jobber
  • Experience using QuickBooks
  • Proficiency in Excel and Google Sheets, able to use formulas and edit simple sheets
  • Proficiency in the Microsoft Suite or Google Suite
  • Stable internet, computer and full work setup
  • Ability to use text messaging tools, virtual numbers and WhatsApp

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