Seminar & Events Coordinator

ROLE OVERVIEW

The Seminar & Events Coordinator plays a critical role in supporting NMG's Retirement Benefit Counsellors and Financial Planners by managing and executing national seminar programmes — both in-person and virtual. This includes planning logistics, coordinating presenters and venues, managing client communication, ensuring compliance, and delivering a high standard of professionalism in all NMG educational engagements.

KEY RESPONSIBILITIES

Areas of responsibility may include but not limited to:

Event Planning & Coordination

• Develop and manage the national seminar calendar, including Retirement Benefit Counselling sessions, investment updates, and corporate presentations
• Secure venues, arrange catering, and coordinate travel and accommodation for presenters
• Organize logistics for virtual seminars (Teams/Zoom), including setup, invitations, recordings, and post-event follow-ups

Client & Stakeholder Engagement

• Liaise with HR and fund administrators of corporate clients to schedule on-site seminars
• Send invitations, manage RSVPs, and track attendance
• Prepare and distribute attendee lists, sign-in sheets, and feedback forms

Content & Compliance

• Work closely with Retirement Benefit Counsellors and Financial Planners to ensure seminar materials are accurate, up-to-date, and compliant
• Print and distribute seminar packs and presentation decks

Event Execution & Reporting

• Manage time slots and ensure smooth transitions between speakers
• Compile post-event reports, including attendance metrics, satisfaction ratings, and leads generated
• Track event costs and assist with budgeting and supplier payments.

Brand & Quality Assurance

• Ensure all client-facing materials are pre-approved and aligned with NMG's brand and compliance standards

REQUIREMENTS

Qualification and Experience

• Diploma or Degree in Marketing, Communications, Events Management, or Business Administration
• 3–5 years' experience in event coordination, client seminars, or marketing campaigns
• Experience in a financial services or corporate environment preferred
• Familiarity with Microsoft Teams, Zoom, PowerPoint, and CRM systems
• Valid driver's licence and willingness to travel nationally

Competencies (skills required)

The successful candidate should possess:

• Strong organizational and project management skills
• Excellent written and verbal communication
• Professional presentation and client liaison ability
• High attention to detail with ability to manage multiple events concurrently
• Proficient in Microsoft Office (especially Excel, PowerPoint, Outlook)
• Comfortable working independently and within a structured corporate environment

Personality Profile

• Energetic, dependable, and solutions oriented
• Calm under pressure and skilled at managing multiple moving parts
• Passionate about client service and operational excellence
• Team player who enjoys supporting others to deliver impact

Performance Metrics

• Accuracy and timeliness of event logistics
• Attendance and engagement levels per seminar
• Positive feedback from counsellors, clients, and internal stakeholders
• Compliance and quality of event documentation

ABOUT US

At
NMG Benefits
, we are driven by a simple yet powerful philosophy:
Finding a Better Way.
This commitment shapes everything we do, from consulting to crafting innovative solutions for brighter financial futures. Our expertise spans consulting, actuarial, and administration services in healthcare and retirement fund environments, enhanced by personalised financial planning for individuals. This comprehensive approach enables us to deliver seamless, end-to-end solutions tailored to the needs of employers and their employees.

We encourage our clients to view employee benefits through an actuarial lens, fostering policies that drive productivity, loyalty, and engagement. Our focus is on protecting the financial security of employees while ensuring the long-term stability of the organisations they serve - building enduring and successful partnerships.

At NMG, our leadership and team recognise the privilege and trust placed in us to safeguard our clients' financial wellbeing. We're proud to be the trusted advisors of over 50 blue-chip South African companies, guiding their strategies with insights that inspire confidence and results.