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Shuttle & Logistics Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa SERITI Full time R80 000 - R120 000 per year

The Role

The Logistics Administrator provides operational and administrative support to the company's fleet and transport logistics. This includes coordinating vehicle bookings, scheduling drivers, ensuring fleet roadworthiness, maintaining compliance with licensing and insurance requirements, and liaising with external service providers such as maintenance, tracking and insurance partners. The role also acts as backup driver when the Shuttle Driver is unavailable and supports logistics-related processes to ensure smooth day-to-day operations across all Seriti Green sites and offices.

Key responsibilities include:

Fleet and Vehicle Administration

  • Maintain accurate and up-to-date records of all company vehicles, including registration, licence renewals, and insurance documentation.
  • Monitor and track all vehicle licences, roadworthy certificates, and fleet compliance requirements.
  • Ensure every vehicle contains the necessary and functioning equipment (e.g., fire extinguisher, first-aid kit, warning triangle, reflective vest, etc.).
  • Conduct frequent vehicle inspections and coordinate servicing and maintenance with approved service providers.
  • Work with Finance to confirm that all vehicles are insured, claims are processed, and premiums are up to date.
  • Serve as the primary contact for vehicle tracking and monitoring systems, ensuring proper functionality, tag activation, and e-tag management.
  • Maintain the fleet registry and generate regular status reports on usage, maintenance, and compliance.
  • Will need to drive a vehicle, on a backup basis.

Transport Coordination and Scheduling

  • Manage vehicle booking registries and allocate vehicles according to business requirements.
  • Assign daily and weekly tasks to the Shuttle Driver, ensuring efficient route planning and time utilisation.
  • Verify that all employees booking vehicles hold a valid driver's licence and are authorised to operate company vehicles.
  • Coordinate logistics for employee, visitor, and stakeholder transport to and from project sites, airports, and meetings.
  • Monitor travel logs, fuel usage, and kilometre records for accuracy and budget tracking.

Compliance & Safety

  • Ensure all vehicles and drivers adhere to Seriti Green's Journey Management and Health and Safety policies.
  • Keep up to date with South African road regulations, company vehicle policies, and safety compliance requirements.
  • Report incidents, accidents, or maintenance issues promptly to the HR Manager and/or relevant line manager.
  • Ensure proper documentation and filing for all compliance and safety checks.
  • Maintain confidentiality and discretion when handling information related to personnel and company transport operations.

Administrative Coordination

  • Maintain organised filing systems (digital and hard copy) for all fleet and logistics documentation.
  • Liaise with service providers for maintenance, repairs, tracking devices, and toll or tag-related queries.
  • Assist with procurement-related logistics and deliveries as needed.
  • Prepare and submit periodic fleet utilisation, cost, and maintenance reports to management.
  • Support the HR and Operations teams in logistical planning for events, site visits, and training transport.
  • Act as backup driver when the Shuttle Driver is on leave or unavailable due to operational requirements.

Professional Conduct & Communication

  • Interact courteously and professionally with all passengers and clients.
  • Communicate clearly regarding travel schedules, delays, or changes in route.
  • Maintain discretion and confidentiality when transporting company stakeholders or handling goods.

Education & Experience

  • Minimum: Grade 12 (Matric).
  • Preferred: Diploma or certificate in Logistics, Fleet Management, Administration, or a related field.
  • Experience: 3–5 years of administrative experience in logistics, fleet management, or operations.
  • Knowledge of road safety, vehicle maintenance, and compliance documentation.
  • Valid South African Code 8 (EB) driver's licence.
  • Professional Driving Permit (PDP) is advantageous.
  • Familiarity with fleet recordkeeping, logbooks, and journey management protocols.

Behavioural Competencies

  • Strong organisational and coordination skills.
  • High attention to detail and accuracy in documentation.
  • Excellent communication and interpersonal abilities.
  • Reliable, accountable, and able to manage multiple priorities.
  • Demonstrates initiative and a proactive approach to problem-solving.
  • Upholds confidentiality and professionalism in all interactions.
  • Collaborative and supportive working style across departments.

. Character & Attributes

  • Professional, respectful, and service-oriented.
  • Calm and composed under pressure or unexpected schedule changes.
  • Trustworthy, ethical, and aligned with Seriti Green's values of Respect, Excellence, Integrity, and Sustainability.
  • Punctual and committed to operational efficiency.
  • Safety-conscious and attentive to compliance standards.
  • Flexible to travel or work extended hours when operationally required.

Employment Package Outline:

Salary:

Market Related

Benefits:

Employee Assistant Programme

Group Risk Insurance Cover

Medical Aid

Professional Development Opportunities

Retirement Contribution

Rewards:

Short Term Incentive

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