Accounts Administrator

Phoenix Marine Manufacturing is looking for a dedicated and committed Accounts Administrator. The Accounts Administrator performs administrative and bookkeeping tasks to support the company's financial operations, including processing invoices and payments, managing accounts receivable and payable, reconciling accounts, and assisting with financial reporting. Key responsibilities include maintaining accurate financial records, ensuring compliance with internal controls, and handling sensitive financial data with professionalism

Some duties include but are not limited to

Cash book

• Manage daily cash transactions and maintain accurate records.
• Process local and foreign bank accounts.
• Issue, process, and reconcile petty cash floats.
• Assist with month-end and year-end financial close-off procedures.
• Reconcile cashbooks to bank statements, ensuring discrepancies are identified and resolved.
• Maintain and reconcile credit card accounts.
• Perform general administrative tasks, including filing and record-keeping.
• Reconcile daily cashups and reconcile to bank receipts
• Reconcile payments receipts account daily
• Complete ad-hoc financial assignments as required.

Debtors

• Assist with credit applications and credit reference checks.
• Applying for credit limit with CGIC and assisting with reviewing customer credit limits.
• Assist with mailing invoices to customers and checking that invoices and PODs are correctly and properly scanned by the branches.
• Following up on customers with accounts that are out of terms (overdue).
• Calculation and processing of rebates.
• Compiling credit notes and ensuring that they are valid.
• Creating manual statements and weekly invoice schedules for specific customers.
• Maintaining a filing system for the accounts department.
• Allocation of payments from customers.
• Assisting with any other admin duties.
• Fuel accounts reconciliations.
• Assisting with any other admin duties as requested.

Qualifications and Experience

• Applicable tertiary qualification (Accounting or finance diploma/degree)
• At least 3-5 years related experience.

Competences and Attributes

• Knowledge of ERP systems and Ms Office
• Excellent communication skills.
• Time management skills.
• Able to plan, prioritize and organize.
• Strong problem-solving abilities and numerical aptitude.
• Accurate with attention to detail.
• Able to work under pressure and deadline driven.
• Able to work independently and in a team.
• Fast learner and ability to adapt to change.
• Impeccable time-management skills
• Capability to stay organized and maintain detailed records
• Ability to identify and resolve discrepancies
• Drivers licence plus own reliable transport.

Location: Atlantis, Cape Town

• Position available immediately, remuneration market related and relative to experience.
• Candidates must already reside in Cape Town, relocation not on offer for this position.

Job Type: Full-time

Ability to commute/relocate:

• Atlantis, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your expected monthly salary for this role should you be successful?
• What would your notice period be?
• What is the reason you are looking for other work opportunities?
• What is your availability to conduct an interview?
• The role is based in Atlantis, and the working hours are 07h30 – 16h30 are you comfortable to make the commute?

Education:

• Diploma (Preferred)

Experience:

• Accounting: 3 years (Preferred)
• ERP: 3 years (Preferred)
• Creditors: 3 years (Preferred)
• Debtors: 3 years (Preferred)

Work Location: In person