Real Estate Virtual Assistant

3 days ago

Philippines ManilaPhilippines Quezon City Metro ManilaPhilippines Caloocan Metro ManilaPhilippines Davao CityPhilippines CebuSouth Africa Cape TownSouth Africa PretoriaSouth Africa JohannesburgSouth Africa GqeberhaSouth Africa PietermaritzburgSouth Africa Durban, South Africa Rad Hires Full time ₱180 000 - ₱360 000 per year
 VA Job Description:
Our client is a Real Estate Agent in New Jersey that is seeking an individual who embraces opportunity and is committed to extraordinary customer service - to their clients and their colleagues.
 
We are seeking someone who is capable of implementing and managing multiple real estate systems and projects with minimal supervision. This person has a high degree of creativity, organizational skills, attention to detail, and consistent communication. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. The ability to adapt to a constantly changing environment and shifting priorities is a must in a successful candidate.

Responsibilities
  • Build, implement, and manage all systems for sellers, buyers, rentals, lead generation, database management, information management, and back-office support
  • Social Media & Email Marketing, including all social media platforms
  • Transaction management: Oversee all contracts through closing. This includes acting as a liaison between real estate agents, clients, attorneys, mortgage brokers, inspectors, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close.
  • Document management, including ensuring compliance with office, helping with e-signatures, and assistance with contracts.
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings: validating info, inputting listings in Multiple Listing Service (MLS) system, submitting commission invoices, preparing marketing, managing signs & lockboxes
  • Responsible for appointment preparation including generating Comparative Market Analysis for Listings & Sales Comparisons for Buyers
  • Responsible for assisting with client events including but not limited to planning, day of coordination, set up & follow up.
  • Database & client management including but not limited to house anniversary, birthdays, holiday cards, closing gifts & client events
  • Responsible for helping lead agent or showing assistant by scheduling and arranging showings as well as sending buyers/agents any relevant info or MLS attachments prior
  • Responsible for Open House coordination, set up & follow up 

Qualifications
  • Prior experience as a Real Estate VA
  • Social Media marketing experience required
  • Must have the ability to quickly shift focus and prioritize
  • Working knowledge of the following systems: Lofty CRM, Fello, Canva, Google Suite, Docusign, Facebook, Instagram
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Sales skills - Cold calling leads
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Proven ability to succeed
  • Customer Experience attitude
  • Growth Mindset
  • Thought Leader
  • Strong verbal and written English skills


Sample tasks needed help with:
  • Create marketing flyers using Canva
  • Send out Holiday/Anniversary Cards to Clients
  • Operations Manual for Real Estate Business
  • Email blasts/Newsletters
  • Create Social Media Templates/Content on Canva
  • Assist in the creation of marketing materials such as newsletters, blog posts, and promotional campaigns.
  • Manage Email lists and subscriptions.
  • Maintain and update CRM systems (Lofty CRM)
  • Send Reminder/Follow-up communication for all transactions (transaction coordination templates/automation)
  • Assist in planning virtual events, webinars, workshops or online conferences.
  • Learn DocuSign – to send forms to buyers, sellers, tenants after buyer consults and listing presentations.
  • Input new leads, contacts, and client info.
  • Track interactions with clients
  • Perform general admin duties such as data entry, file organization, and document preparation.
  • Assist with project coordination and task management.
  • Research and gather data as required.
  • Adapt to additional tasks and responsibilities assigned.
  • Emails for testimonials to clients who have not submitted them.
  • Questionnaires for new clients (pre-buyers' packet and pre-sellers packet)- helps learn about the client and we can send to gather info before we schedule zooms.


Programs Being used:
  • Lofty CRM
  • Fello
  • Google (G-suit products, google drive, email, forms, sheets, word documents)
  • Microsoft Word
  • Canva
  • DocuSign

  • Real Estate Virtual Assistant

    3 days ago

    Philippines - Manila|Philippines - Quezon City Metro Manila|Philippines - Caloocan Metro Manila|Philippines - Davao City|Philippines - Cebu|South Africa - Cape Town|South Africa - Pretoria|South Africa - Johannesburg|South Africa - Gqeberha|South Africa - Pietermaritzburg|South Africa - Durban Rad Hires Full time ₱250 000 - ₱500 000 per year

     VA Job Description:Our client is a Real Estate Agent in Long Island, NY that is seeking an individual who embraces opportunity and is committed to extraordinary customer service - to their clients and their colleagues, which is near and dear to this Real Estate Agent because people matter most.   We are seeking someone who is capable of implementing and...

  • Executive Virtual Assistant

    3 days ago

    Philippines / South Africa Assist World Full time US$9 600 - US$13 200 per year

    Overview We are seeking a highly organized and proactive Executive Virtual Assistant to support the founder of a fast-growing social media and content creation company. This role is ideal for someone who thrives in a fast-paced environment, can think two steps ahead, and is comfortable managing both business and administrative tasks. The right candidate...

  • Property Management Administrative Virtual Assistant

    1 week ago

    Philippines / South Africa Assist World Full time US$9 600 - US$13 200 per year

    About the Company The client is an established residential property management company specializing in 1–4 family properties (single-family homes, duplexes, triplexes, and fourplexes). The business handles leasing and ongoing property management and recently merged with another property management brokerage, creating additional back-office and admin...

  • Virtual Assistant – Administrative

    3 days ago

    Philippines / South Africa Assist World Full time R6 000 - R13 200 per year

    About the Role A Los Angeles–based Stylist and Creative Director is seeking a highly organized and proactive Virtual Assistant to provide administrative and social media support across multiple creative projects. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys bringing structure and consistency to a creative...

  • Executive & Personal Virtual Assistant

    1 week ago

    Philippines / South Africa Assist World Full time R25 000 - R50 000 per year

    About the Client, she is a busy professional seeking her first Virtual Assistant to help streamline both work and personal life. She manages a large volume of digital information and tasks and is looking for a proactive, trustworthy VA who can bring order to her systems, anticipate needs, and take care of day-to-day tasks without needing micromanagement....

  • Executive Virtual Assistant

    1 week ago

    Philippines / South Africa Assist World Full time R10 500 - R15 750 per year

    Role Overview We are hiring two Executive Virtual Assistants – one to support the CEO and one to support the COO. This is a high-ownership, low-drama EA role: the work itself is straightforward (scheduling, follow-ups, agendas, simple client communication), but the standard of execution is high. We're looking for someone who: ● Treats follow-through and...

  • Part-Time Virtual Assistant – Client Communications

    1 week ago

    Philippines / South Africa Assist World Full time R50 000 - R70 000 per year

    Role Overview We're looking for a client-focused, detail-oriented VA to handle: ● Inbox & lead management ● Scheduling and basic follow-up with clients ● Light marketing communications (simple newsletters / CRM updates) This is a part-time role (20 hrs/week) to start, with a strong possibility of scaling up toward full-time as the business grows and...

  • Virtual Receptionist

    1 week ago

    Philippines / South Africa Assist World Full time US$800 - US$1 100 per year

    Role Overview The primary focus of this role is phone-based reception and intake, with additional support for scheduling and legal administrative tasks. You will be responsible for providing a warm, professional first impression to callers, capturing accurate information, and ensuring the attorney's calendar and documents are well-organized. Key...

  • Social Media

    1 week ago

    Philippines / South Africa Assist World Full time US$6 000 - US$8 400 per year

    About the Client The client operates a construction and renovation business in Melbourne and is beginning targeted marketing activities for the upcoming year. They are a solo operator looking to grow brand visibility, manage ads, and streamline marketing-related admin. The VA will act as the primary marketing and social media support, handling content...

  • Social Media

    6 days ago

    Philippines / South Africa / Kenya Assist World Full time R4 200 - R8 400 per year

    Client Industries: ● Real Estate & Coaching (house flipping, moving into commercial real estate, education/coaching) ● Firearms Safety & Training (military and civilian audience) About the Client The client helps run two growing businesses: 1. Real Estate & Coaching Brand – Residential flipping, moving into commercial real estate, and...