Conveyancing Secretary – Home Loans

1 day ago

Cape Town, Western Cape, South Africa Timepers Full time R200 000 - R400 000 per year
Are you a detail-driven Conveyancing Secretary who thrives in a fast-paced legal environment?
 
Our reputable client in Cape Town is looking for a skilled professional with minimum 3 years' hands-on experience managing bond registrations from start to finish. If you excel under pressure, work well independently, and never miss a deadline, this role is for you.

REQUIREMENTS
  • Matric, or relevant qualification
  • Minimum 3–5 years' experience as a Conveyancing Secretary working specifically with FNB bonds
  • Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
  • Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
  • Proficiency with Microsoft Office
  • Excellent communication, coordination and administrative skills
  • High attention to detail and ability to manage multiple matters simultaneously
  • Professional, client-focused manner with strong problem-solving abilities
  • Ability to work independently with minimal supervision
DUTIES
  • Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
  • Ensure precision, legal compliance, and adherence to the bank's specific requirements
  • Maintain and organise all documents for lodgement and audit purposes
  • Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
  • Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
  • Collect, verify and manage all required FICA documentation
  • Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
  • Prevent delays by maintaining accurate and up-to-date FICA records
  • Manage the complete bond registration workflow from bank instruction to Deeds Office registration
  • Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
  • Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
  • Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
  • Generate documentation and monitor transaction progress using digital workflow systems
  • Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements
Salary: R negotiable dependent on experience
 
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