Executive Assistant

4 days ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R250 000 - R450 000 per year


6 Month Contract

Minimum Requirements:

  • Matric / Grade 12
  • Relevant diploma or certificate
  • Minimum: Minimum of 5-7 years Executive Assistant experience
  • Microsoft Office, Internet, Teams
  • All-round executive secretarial and administrative knowledge

Responsibilities:

  • Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders
  • Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame
  • Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time
  • Manage office budget by applying cost effectiveness principles in everyday operations
  • Event coordination and management of special projects
  • Create and maintain relationships with internal and external stakeholders on all levels
  • Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements
  • Manage complex and detailed travel plans, itineraries and agendas
  • Collating and preparation of information for Board reports
  • Preparation of presentations and reviewing of speeches
  • Develop and maintain an efficient communication and document management process
  • Handle internal and external designated correspondence
  • Office Administration
  • Communication
  • Travel arrangements
  • Coordination of events
  • Day to day decision making within established processes and procedures

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