Executive Assistant

5 days ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R250 000 - R500 000 per year


Executive Assistant

Minimum Requirements:

  • Proven experience as an Executive Assistant or in a similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Detail-oriented and proactive.
  • Able to handle pressure and meet tight deadlines.
  • Professional demeanor and a strong work ethic.

Responsibilities:

Office Management
  • Proactively manage the daily operations of the office in the Directors' absence.
  • Oversee office supplies, equipment, and administrative workflows.
Correspondence and Communication
  • Draft general correspondence and screen all email communications.
  • Act as the point of contact between executives, clients, and team members.
  • Screen and prioritize emails, calls, and correspondence on behalf of the Director.
Diary and Calendar Management
  • Coordinate and maintain executive schedules, including meetings, appointments, and travel arrangements.
Documentation and Reporting
  • Prepare reports, presentations, and meeting agendas.
  • Take minutes during meetings and ensure timely follow-up on action items.
  • Compile weekly sales activity reports, and monthly sales funnel reports, and assist with sales commission sheets.
  • Monitor monthly sales target reports for General Managers (GM).
Travel Coordination
  • Arrange and manage domestic and international travel plans, including sourcing flights, bookings, and issuing boarding passes.
Expense and Budget Oversight
  • Check, track, and forward expense claims for approval and payment.
  • Monitor and manage monthly cell phone and fuel card usage, obtain motivations for over-limit expenses, and ensure final sign-off.
Administrative Support
  • Monitor and approve leave requests on the ESS system.
  • Provide personal assistance to the Director when required.
Project and IT Support
  • Assist with special projects, research, and ad hoc tasks.
  • Liaise with IT to resolve queries or issues raised.
Confidentiality
  • Handle sensitive information with the utmost discretion and professionalism.
  • Perform any other ad hoc tasks as deemed necessary.

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