Mid-Senior Operations Coordinator

PURPOSE OF ROLE

The Mid-Senior Operations Coordinator is the operational support of the Curación Group across Interior & Architecture, Properties, and Collection. This role manages procurement, logistics, systems, documentation, production timelines, supplier coordination, and cross-team operational workflow.

MINIMUM REQUIREMENTS

• A diploma or bachelor's degree in business administration, operations management, logistics, or a related field
• 4–7 years of experience in operations, procurement, logistics or project coordination.
• Experience in interior design, architecture, construction, or product-based industries preferred.
• Strong procurement experience
• Excellent systems and documentation skills
• Strong project coordination and problem-solving abilities
• High accuracy and strong attention to detail.
• Ability to manage multiple projects simultaneously

REQUIRED SKILLS & COMPETENCIES

• Advanced proficiency in Excel/Sheets and logistics tracking tools
• Structured, organized and reliable.
• Able to work with senior leadership professionally
• Calm under pressure and confident in problem-solving
• Strong supplier and stakeholder communication
• Process-driven with a continuous-improvement mindset.
• Takes initiative.

KEY RESPONSIBILITIES

Procurement & Supply Chain Management

• Manage procurement for Interior Architecture, Properties, and Curación Collection.
• Source products, materials, manufacturers, and suppliers; request quotes; negotiate; confirm lead times.
• Prepare purchase orders, track approvals, and maintain procurement pipelines.
• Oversee production timelines, ensure quality control updates, and track deliveries.
• Ensure materials align with designer-approved specifications and quality standards.
• Monitor budget adherence and provide cost reports to Directors.

Operational Coordination

• Manage operational workflows and ensure process compliance across all Curación divisions.
• Track project timelines, milestones, and deliverables.
• Monitor handovers between Design, Operations, and Sales.
• Support development and enforcement of operational policies and procedures.
• Maintain office, studio, and site resources, tools, and materials.
• Ensure sample libraries, catalogues, and assets are up to date.
• Maintain supplier, contractor, and freelancer databases.
• Support creation of project structures (Teams, Dropbox, WhatsApp, Figma, etc.).
• Document processes, procedures, and internal workflows

Properties Operations

• Support property development, acquisitions, regulatory processes, and compliance.
• Track COCT applications, zoning, permits, and regulatory requirements.
• Create summaries, presentations, and research reports for potential properties.
• Monitor budgets, contractors, and timelines for properties.

Logistics & Fulfilment

• Coordinate deliveries, installations, site logistics, and supplier schedules.
• Manage transport bookings, receiving, dispatch, and inventory movements.
• Solve operational challenges proactively.

Cross-Departmental Support

Provide structured operational support to:

• Strategic Growth & Operations Director
• Marketing & Sales Director
• Head of Finances
• Business Director (policies & HR processes)
• Ensure transparent, accurate reporting and operational communication.

Documentation & Systems Management

• Maintain procurement logs, production trackers, stock sheets, and logistics documentation.
• Update CRM, financial logs, and operational data.
• Prepare internal reports and weekly updates for Directors.
• Maintain supplier databases and production histories

Collaboration with Gallerie Sales Assistant

• Provide operational support for all Collection orders.
• Ensure product specifications, fabric requirements, pricing, and lead times are accurate.
• Translate sales orders into production and procurement actions.

OPPORTUNITIES

• Hands-on involvement in large-scale design and property projects.
• Growth in procurement, logistics, and operational project management.

How to Apply: Submit your CV to  by 15 January 2026