Operations Coordinator

10 hours ago

Cape Town, Western Cape, South Africa Energy Capital & Power Full time R250 000 - R400 000 per year

Energy Capital & Power (ECP) is an Africa-focused global leading investment platform for the energy sector. Through a series of events, online content and investment reports, ECP unites the entire energy value chain – from oil and gas exploration to renewable power – and facilitates global and intra-African investment and collaboration.

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Job Description

Event Planning & Execution:

  • Develop and oversee detailed event timelines, schedules, and task checklists.
  • Manage all logistical aspects, including venue selection, supplier coordination, and transportation arrangements.
  • Liaise with vendors, clients, and key stakeholders to confirm and finalise event details.

On-Site Event Management:

  • Lead on-ground event operations to ensure seamless execution.
  • Identify and resolve any operational challenges in real time.
  • Supervise event setup and breakdown, ensuring all elements meet required standards.

Administrative & Financial Oversight:

  • Handle event-related documentation, contracts, and invoice processing.
  • Maintain and update key databases, including supplier and client records.
  • Compile post-event reports to assess performance and identify improvement areas.

Cross-Functional Collaboration:

  • Work closely with marketing, sales, and creative teams to align event objectives and messaging.
  • Support project coordination and ensure clear communication across departments.

Qualifications

  • Diploma or Degree in Events Management, Project Management, Business Administration, or a related field.
  • 3–5 years of experience in event coordination, logistics, or operations (preferably in conferences or large-scale events).
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with project management tools or CRM systems.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure and manage multiple projects simultaneously.
  • Fluency in Portuguese or French will be a strong advantage.
  • Willingness to travel occasionally for events or onsite coordination.

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