Admin Intern Full-time

1 week ago

Durban, KwaZulu-Natal, South Africa B&E: Design Firm Full time R60 000 - R120 000 per year

Market the Future with B&E: Design Firm

What You'll Do

As an
Admin Intern
at
B&E: Design Firm
, you'll play a key role in keeping our operations organised, projects running smoothly, and communication clear between clients and our internal teams. This role is ideal for someone who is detail-oriented, proactive, and eager to learn the behind-the-scenes workings of a growing creative and marketing agency.

You'll gain valuable hands-on experience in business administration, project management, and client coordination — essential skills to build a strong professional foundation in any industry.

Your Key Responsibilities Include:

  • Administrative Support:
    Handle day-to-day administrative functions including documentation, filing, and correspondence to ensure smooth office operations.
  • Project Coordination:
    Assist in planning, tracking, and managing timelines for active projects, ensuring deliverables stay on schedule.
  • Client Communication:
    Schedule and confirm meetings, manage follow-ups, and maintain a professional flow of communication between clients and internal teams.
  • Document & Data Management:
    Maintain organised digital records for proposals, contracts, reports, and invoices using Google Workspace or related tools.
  • Billing & Invoicing:
    Support finance administration by preparing invoices, confirming payments, and recording financial transactions accurately.
  • Internal Coordination:
    Assist the management team with daily task tracking, meeting minutes, and follow-ups on pending actions.
  • Task & Workflow Management:
    Use tools like ClickUp or Google Sheets to monitor ongoing tasks, progress reports, and project deadlines.
  • General Office Support:
    Handle ad-hoc admin duties such as updating client databases, preparing meeting notes, and supporting team logistics.

What You'll Get

  • Real-world experience in
    business administration and project coordination
    within a dynamic creative agency.
  • Mentorship from experienced professionals in operations, management, and creative project execution.
  • Exposure to
    CRM tools, project management systems
    , and cloud-based collaboration platforms.
  • A
    hybrid and flexible work structure
    that allows both remote and in-person collaboration.
  • A
    letter of recommendation
    and the opportunity for long-term growth within B&E: Design Firm.

Minimum Requirements

  • Diploma or Degree in
    Business Administration, Management, Communications, or a related field.
  • Excellent communication (written and verbal) and organisational skills.
  • Strong attention to detail and ability to multitask effectively.
  • Proficiency in
    Microsoft Office Suite
    (Word, Excel, PowerPoint) and
    Google Workspace.
  • Professional attitude and willingness to learn in a fast-paced environment.

Nice-to-Have Experience

  • Familiarity with
    ClickUp
    ,
    Google Sheets
    , or other project management tools.
  • Basic knowledge of invoicing or administrative finance functions.
  • Interest in
    technology, systems, and process improvement.
  • Prior internship or experience in a professional office or agency environment.

Stipend & Timing

  • Duration:
    12-Month Internship
  • Start Date:
    ASAP
  • Type:
    Remote/Hybrid (Full-Time) —
    Must be based in Durban
  • Stipend:
    R5 000 per month

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