Digital Traffic Coordinator

We are looking for a highly organised Traffic Coordinator to manage the full production flow for our marketing and sales campaigns during our peak intake cycles. This role is ideal for someone who enjoys structured work, tight timelines, and coordinating multiple teams to deliver marketing outputs that are accurate, on time, and on brand.

You will be the central point of control for OOH campaigns, collateral production, and workflow management across Sales, Creative, Digital, Operations, and our external suppliers. The work you do will directly support student recruitment across 12 campuses and the online "13th campus."

Location: National (can work from any of our 12 national campuses)

Minimum Education:

• Bachelor's degree in Marketing, Project Management, Communication, or related field.

Minimum Experience:

• 3–5 years' experience in traffic coordination, campaign production, or project management in an agency or corporate marketing environment.
• Experience working with multiple vendors, complex timelines, and creative outputs.
• Higher Education or multi-site operational environment beneficial.

What you will do:

1. Campaign and OOH Traffic Coordination

2. Coordinate the rollout of OOH campaigns including billboards, mall media, radio, and digital screens

3. Manage the full workflow from briefs to artwork development, approvals, proofing, and handover to media partners
4. Update and maintain the OOH and campaign calendar on
5. Track budgets, submit purchase orders, reconcile spend, and confirm all deliveries

6. Compile post-campaign summaries with performance and cost insights

7. Collateral and Production Management

8. Oversee the full lifecycle of brochures, programme guides, signage, and branded materials

9. Manage design briefing, QA, proofreading, approvals, and final production
10. Coordinate with print and production vendors for timelines, quotes, samples, and delivery

11. Support campuses with collateral distribution and inventory planning

12. Workflow, Systems, and Process Management

13. Ensure all production projects are accurately tracked in

14. Monitor timelines, risks, and dependencies across internal teams and suppliers
15. Drive consistency, compliance, and standardisation in workflows and approval processes

16. Identify and remove bottlenecks to improve speed and reduce rework

17. Stakeholder Engagement and Communication

18. Provide clear updates to Sales, Creative, Digital, Operations, and external suppliers

19. Ensure approvals, signoffs, and production milestones run smoothly
20. Maintain compliance with finance, procurement, and brand-governance processes
21. Help create predictable and well-coordinated campaign execution

What success looks like:

• All campaigns launch on time, with no missed approvals
• Artwork and collateral meet brand standards and require minimal revision
• becomes the reliable source of truth for campaign status
• Vendors deliver on time, to spec, and within budget
• Internal teams experience smooth, well-structured communication
• Production timelines stay predictable during high-volume intake cycles

Function Competencies:

• Strong organisational, coordination, and project management ability.
• Proficiency in project workflow management and Microsoft Office Suite (Excel, Teams, SharePoint).
• Working knowledge of print production, OOH media, merchandising, and asset management.
• Understanding procurement, cost tracking, and supplier management.
• Strong attention to detail and deadline discipline.

Behavioural Competencies:

• Collaborative and constructive stakeholder engagement.
• Ownership, initiative, and problem-solving ability.
• Systematic planning and prioritisation.
• Calm and solution-oriented under pressure.
• Clear and professional communication.
• Continuous improvement mindset.
• Initiative and responsibility
• Constructive teamwork
• Effective communication (verbal and written)
• Analysis and judgment / problem solving
• Innovative and change / Continuous learning
• Strategic thinking Adaptability
• Systems thinking approach to marketing