Project Debtors

The successful candidate must come highly qualified in accounts payable, accounts receivable, inventory and the GRN process, with sufficient exposure and understanding of foreign exchange (Swift payments) and banking. The successful candidate will maintain international creditor accounts and be responsible for managing and overseeing the Company's project debtor accounts and inventory processes. Duties also include maintaining filing and general office administration.

International Creditors - Key Responsibilities:

• Full function international creditors and payment tracking.
• Ensure that international creditors are paid in terms of contractual obligations.
• An understanding of exchange rates and their implications to payments made.
• All foreign currency invoices are converted to ZAR and all outstanding
• international creditor invoices must be captured as per payment and updated on the excel tracking spreadsheet (swift payments spreadsheet)
• Maintain and update Ronels swift payment Tracking Spreadsheet.
• Balance the foreign currency amount to the supplier statement, and balance the ZAR amount to the Pastel Remittance.
• Request supplier statements from all Import suppliers reconcile general ledgers and pastel remittances, including Infinity (APG) advanced payment guarantee account.
• Reconcile Pastel Infinity bank account with collateral statements and general ledger account.
• Journal loans, fines, petty cash etc from salary account to various staff expense accounts. All adjustments to be signed off by Ronel
• All errors, adjustments, credit notes, return and debits to be signed off by Ronel appropriate ISO CAR (corrective action) forms to be completed for each action
• Maintain ISO CAR files for weekly inspection.
• Inventory management
• Manage monthly stock takes of bathroom equipment, lift spare parts and batteries.
• Excellent knowledge of the GRN (goods received notes) process is a must
• Investigate negative quantities and adjust on Pastel monthly, after discussing with Ronel
• All Journal adjustments to be signed off by Ronel
• Maintain ISO CAR files for weekly inspection
• Manage updated spare part pricing from International Suppliers

• Monitor and maintain accurate records of project debtor accounts, ensuring they are up to date and reconciled regularly.
• Proactively communicate with project debtors, issuing invoices, statements, lift deliveries, and reminders for outstanding payments.
• Conduct thorough investigations to resolve payment discrepancies, disputes and queries promptly.
• Ensuring accuracy and effective reconciliations of accounts across systems.
• Generating and distributing monthly reports.
• Monthly reporting on client account performance.
• Collaborate with internal stakeholders, such as the sales team, to address anybilling or payment-related queries.
• Prepare comprehensive reports on project debtor status, collection progress, and overall financial health.
• Capturing and allocating receipts to invoices / match open items
• All errors, adjustments, credit notes, return and debits to be signed off by
• Ronel appropriate ISO CAR (corrective action) forms to be completed for each action.

• Minimum of 5 years accounts payable, accounts receivable and inventory
• GRN experience
• Matric with Mathematics and Accounting.
• Pastel Partner expert.
• Financial qualification at tertiary level.
• Knowledge and understanding of foreign exchange control regulations and reporting requirements.
• Must have excellent MS Excel, Word, PowerPoint and Outlook email skills

• Excellent computer skills.
• Time management.
• Organisational skills.
• Communication skills.
• Attention to detail.
• Problem solving.
• Team Player.

The above listed Key Responsibilities and Competencies are a minimum requirement and the fully encompassing duties required in the position may extend further to those that are listed above, however any additional tasks/responsibilities will be in line with the position requirements.