Legal Administrator

4 days ago

Johannesburg, Gauteng, South Africa Outsidecapital Full time R250 000 - R400 000 per year

Job Description

Role Title: Legal Administrator

Client Summary:

Our client is a respected regulatory body dedicated to upholding professional standards within its industry. They play a crucial role in ensuring compliance, fostering ethical practices, and protecting public interest through robust governance and advisory services.

Job Description:

Join our client's dynamic Legal Department as a Legal Administrator and become an integral part of a team committed to excellence and regulatory integrity. This role offers a unique opportunity to gain comprehensive experience in managing critical legal processes, from disciplinary hearings to compliance initiatives. You'll be instrumental in ensuring the smooth operation of the department, directly contributing to the organization's mission of maintaining high professional standards. This is a fantastic chance to develop your skills in a supportive environment, working on diverse legal matters and making a tangible impact.

Responsibilities:

*   Case File Management: Oversee the end-to-end lifecycle of disciplinary and litigation case files, ensuring meticulous record-keeping and timely progression. This includes opening, registering, coordinating, preparing documentation, and archiving files.

*   Administrative Excellence: Provide high-level administrative support, including drafting correspondence, managing communication with external parties, and coordinating essential materials for hearings and legal processes.

*   Records Integrity: Maintain and update a central repository for all legal documents, ensuring accuracy, accessibility, and adherence to established filing protocols.

*   Debtor Management Support: Assist in the recovery of outstanding debts by monitoring accounts, following up with debtors, preparing statements and demand letters, and maintaining accurate records of all interactions and arrangements.

*   Compliance & Information Management: Support the management of requests and queries related to data protection and access to information legislation, ensuring prompt identification, mitigation, and reporting of compliance matters.

*   Team & Project Support: Contribute to departmental planning activities, provide support for ad-hoc projects, and assist during periods of staff shortages, demonstrating adaptability and a proactive approach.

Requirements:

Must-Haves:

*   Diploma in Law, Paralegal Studies, or an equivalent qualification.

*   Minimum of three (3) years of experience in a legal or similar administrative role.

*   Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

*   Strong attention to detail and a commitment to high accuracy in all tasks.

*   Excellent verbal and written communication skills in English.

*   Demonstrated ability to manage time effectively and meet deadlines consistently.

*   Professional attitude and a proven ability to maintain strict confidentiality.

*   Strong interpersonal skills, enabling effective collaboration within a team and independent work.

Nice-to-Haves:

*   Experience with debtor management processes.

*   Familiarity with data protection legislation (e.g., POPIA) and access to information principles (e.g., PAIA).

*   Proactive problem-solving mindset and a results-driven approach.

*   Ability to interact professionally across all organizational levels.

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