Key Program Administrator

Project AdministratorNOTE: This role is NOT a general admin role it is specialised. If you have never worked for an engineering firm before then you cannot qualify for this position. Please read the advert before applying. 

Our Client a well established Engineering Firm in Roodepoort, Johannesburg West Rand is seeking the services of a Key Program Administrator with 10 years experience in Engineering Consulting Company.

Salary: R25 000 per month

Languages

• English & Afrikaans 

Proposed Position on Team

• Administrative Staff in Bids and Compliance Unit

Years Experience

• 10 years in Engineering Consulting Company

Min Requirements (Non negotiable if you do not have the below do not apply )

• Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction Company
• Proficiency in MS Office Suite and Adobe Acrobat
• Must be able to work overtime as and when required
• • FIDIC Contracts and Agreements
  • NEC4 ECC Contracts
  • PMBOK Terminology
  • Construction Procurement
  • Technical & Business Report Writing
  • Key Administrative & Business Skills

• • Must be organised (time management + planning)
  • Must be diligent, precise and exact in task execution
  • Proactive
  • Ability to Multi-task
  • Positive attitude and Problem Solver
  • Capability to lead

Job Description

• Prepare Draft Construction Tenders and finalise with input from technical personnel
• Prepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References),
• Formatting Bills of Quantities for printing and inclusion in Tender Documentation

Compile and maintain library particular specification (Civil, Mechanical and Electrical)

• Ensuring policy and procedures are implemented and adhered to
• Continually ensuring compliance of ISO requirements are met and maintained
• Ensuring Contractors compulsory documentation are up to date
• Purchase Orders
• Prepare Letters for the appointment of Specialist Service Providers
• Request for quotations (Geotech, OHS, Survey, environmental etc.),
• Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)
• Notification in terms of Engineers representative appointment
• Assist in Risk Reduction Registers (NEC3)
• Ensure that wayleaves are timeously updated and when needed advice on renewals.
• Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects

Provide Administrative assistance to Project Manager and Technical Principles.

• Compile Close-Out Reports (with supporting documentation),
• Draft Monthly MIG Reports,
• Draft Monthly Progress Reports / Status reports,
• Monthly EPWP Labour monitoring (Reports and supporting documents),
• Formatting of Technical Proposals, Inception and Design Reports,

Compiling of Monthly Project Steering Committee (PSC) reports.

• Maintaining electronic and hard copy filing system (and updated as-and-when required).

Completing online Sci-Forma timesheets and managing project related issues raised.

• Monitor and management the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warranties
• Construction / Performance Guarantee

Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc

• Assisted in ISO labels & files & registers,
• Filing with relevant Family Code,

Maintain electronic file system and hard copy files in terms of ISO regulations.

• Formatting Bill of Quantities: Item numbers corresponding to sectional & final summaries,
• Add and fix proper formulas, Spelling and spacing,

Correcting references within BoQ,

Combining series of disciplines BoQs for tender purpose

• Compile CVs according to Bid requirements.
• Prepare all supporting documentation for personnel.
• Keep personnel experience tables up to date.

Copy, scan, bind and package Bid once complete.

Capture and update Vendor Database for Service Providers and Suppliers