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Assistant Company Secretary

2 weeks ago

Pretoria, Gauteng, South Africa Bigen Africa Full time R250 000 - R500 000 per year

Employment Type: Permanent

Reference No: 14274

Pretoria

Qualifications and experience:

Candidate must have a Degree in Law (LLB or BCom LLB), Advanced diploma in Law or CIS

1-3 years' company secretarial/corporate governance experience

Responsibilities:

Support the Group Company Secretary, Board members and senior executives within the Group

Prepare, assist and collate Board and Committee meeting Board packs, agenda, minutes, resolution registers and action lists and coordinating the distribution of such information

Assist with meeting management by providing effective logistical support for all the meetings and functions and plan for management meetings and workshops

Draft and review the Board Charter , Board committee charters, Company MOI, Governance policies and other governance documents

Timeous CIPC attendances (Director amendments, Annual Returns, BO Filings, company formations and deregistration's, MOI amendments etc.)

Well maintained Registry of Directors, including declaration of interests in accordance with relevant legislation.

Attend Meetings and properly record accurate minutes, resolutions and action lists

Prepare and circulate AGM Notices, Resolutions of the shareholders, Board and its sub-committees timeously

Review and update share certificates and share registers

Prepare, draft and circulate shareholder offer letters, share sale agreements, trigger notices and other shareholder notices

Timeous dissemination of all relevant information about the company to all stakeholders

Ensure governance records are well maintained and protected for all entities in the group

Ensure that the Group is at all bettimes compliant with the relevant legislation (e.g. Companies Act, GAAP, King V, Public Finance Management Act, statutory requirements, Shareholders agreement and company MOI)

Support Finance in drafting and obtaining approval of resolutions for approval of Annual Financial Statements

Assist with Director induction and training programmes

Promote and assist to maintain good corporate governance within the Group.

Facilitate the evaluation process of the board, committees and individual directors is carried out.

Manage day to day administrative and statutory duties

Liaise with shareholders, auditors, directors and other stakeholders

Requirements:

Microsoft Office

Remuneration:

Negotiable and based on the candidates qualifications and years of relevant experience

Starting Date:

11/18/2025 12:00:00 AM

PLEASE NOTE

  • Closing date:
    11/25/2025 12:00:00 AM

DOING GOOD WHILE DOING BUSINESS