Personal Assistant to the Director of a Property Management Company

4 days ago

Cape Town, Western Cape, South Africa Sagen Advisory Full time R120 000 - R180 000 per year

Company Description:

We are Sagen Advisory, a specialized recruitment company seeking a young, highly organized, and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and residential properties. The company is dedicated to excellence in property management and maintenance.

Role Overview

We are seeking an experienced and highly organized Personal Assistant to provide comprehensive administrative and personal support to our Director. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This is a critical support role that requires a high degree of discretion, independence, and the ability to manage multiple priorities effectively.

Main Responsibilities:

  • Must be willing to assist with personal and business ad hoc requests
  • Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues professionally and objectively.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, inquiries, and requests, and deal with them appropriately.
  • Manage travel arrangements, including visas and accommodation.
  • Assist the Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, and triggering follow-up action.
  • Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.
  • Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts.
  • Assist with research and follow-up on matters 
  • Produce documents, briefing papers, reports, and presentations 
  • Supervise incoming and outgoing mail 
  • Meet and greet visitors at all levels of
  • Supervise all Trust incoming/outgoing
  • Any other duties as may reasonably be required 

Person Specification:

  • Candidates must reside in or near the Westlake, Southern Suburbs area of Cape Town to ensure a convenient and reliable commute.
  • Previous experience working as a Personal Assistant to senior management.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts, both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on one's own initiative.
  • Ability to deal with sensitive information with discretion and to maintain
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office, Word, Excel, and PowerPoint.

Salary:

Between R10 000 and R15 000, depending on years of experience and qualifications.

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