Office Manager

2 days ago

South Africa Ayoba Full time R104 000 - R208 000 per year

Office Manager

Main Purpose

We are seeking a highly organized and detail-oriented Office Manager to join our team.

Reporting to the Head of Human Resources, the successful incumbent will be responsible for overseeing daily office
operations, managing administrative tasks, and providing support to various departments.

Key Accountabilities

  •  Supervise and coordinate office activities and operations to ensure efficiency and compliance with company
    policies

  •  Manage and organize office supplies, equipment, and facilities

  •  Maintaining supply inventory

  •  Manage and oversee office cleaning provider and partner closely with building management

  •  Maintain office records and ensure proper filing systems are in place

  •  Lead and manage the Office Administrator and provide training as needed

  •  Support the onboarding process for new employees

  •  Handle confidential information with discretion

  •  Collaborate with stakeholders across the organisation to facilitate smooth workflows

  •  Liaise with external suppliers to meet staff needs at the office

  •  Facilitate the handover of company equipment/tools for new joiners and existing staff

  •  Manage and oversee the mobile asset management

  •  Manage all travel bookings for staff in line with the travel policy - this includes visa applications, flights and

    accommodation

  •  Working closely with the Finance and Commercial team to manage office, asset and travel expenditure in

    line with budgets and ensure payments to third party suppliers

    Key Requirements:

    •  Matric certificate

    •  Proven experience in a same or similar role with a minimum of three years experience

    •  Strong organizational and multitasking skills

    •  Excellent communication and interpersonal skills

    •  Proficient in Microsoft Office Suite – Google Workspace would be advantageous

    •  Knowledge of office management procedures and best practices

    •  High attention to detail and problem-solving skills

    •  Ability to prioritize tasks and work independently

    •  Strong, highly dependable team player

    •  Ability to navigate through ambiguity and change

    •  Decisiveness and attention to detail

    •  Ability to multitask and remain calm under pressure

Key Attributes

  •  Excellent judgment, critical thinking, and decision-making capabilities

  •  Excellent written, verbal, and interpersonal skills to interact with internal and external stakeholders

  •  Solutions focused individual with excellent executional, organization and project management

    skills

    ayoba is committed to diversity and Employment Equity within the workplace, and the further diversification
    of ideas. In this regard, the relevant laws and principles associated with Employment Equity will be considered
    when appointing a candidate

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