General Office Assistant Kia South Africa

2 weeks ago

Umhlanga, KwaZulu-Natal, South Africa Motus Full time R180 000 - R250 000 per year

Job Description:

A General Office Assistant plays a key support role by handling administrative tasks like correspondence, filing, scheduling and data entries to ensure smooth office operations. The position requires organizational skills, attention to detail and proficiency in Microsoft Office software.

Key Responsibilities:

Auction Listings & Documentation:

  • Upload vehicles to Bid4Cars platform with accurate details e. mileage and condition reports.
  • Photograph vehicles and verify dealer trade-in valuations against market
  • Collect and validate NATIS registration documents and log into the tracking
Financial & Handover Coordination:
  • Generate invoices, verify payments and oversee buyer handovers (keys, manuals, compliance docs).
  • Maintain digital key control and conduct weekly audits
  • Execute work activities effectively and efficiently in order to maximise efficiencies and reduce unnecessary delays in achieving goals of the office
Logistics & Compliance
  • Schedule vehicle movements between different locations at any given time .
  • File sales agreements, auction results and compliance certificates (digital/physical) and any other required documentation as may be required from time to time, to ensure documentation is adequately filed and available.
  • Record daily activities in Operations Logbook and support all required audits
Qualifications and experience:
  • High school diploma (NQF 4).
  • 1–2 years in admin (automotive trade preferred).
  • MS Office (Excel) keen attention to detail, ability to manage daily tasking efficiently,
  • Valid driver's
Key Skills and Behavioral competencies:
  • Basic filing (digital & physical), records retention, and database upkeep
  • Ability to manage scheduling & coordinate calendar such meeting bookings, and travel arrangements
  • Office Operations: Supply inventory, equipment maintenance and vendor liaison
  • High aptitude in accurate data entry, report generation, and spreadsheet analysis
  • Ability to draft business correspondence and be able to clear communicate across all teams
  • Aptitude in handling sensitive data securely
  • Ability to adjust to changing priorities and workloads
  • Deliver on agreed performance targets according to set procedures and service level agreements
  • Execute work in line with governance and compliance processes

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