Junior Administrative Assistant

11 hours ago

Brackenfell Western Cape, South Africa Oil Drop Full time

JOB SPECIFICATIONJunior Administrative Assistant – Oil Drop Western Cape (Brackenfell)

Location: Brackenfell, Western Cape

Type: Full-Time

Reporting to: Business Owner / Operations Manager / Finance Manager

1. Overview of the Role

Oil Drop Western Cape is a fast-growing and busy operation supplying cooking oil, managing used oil collections, grease trap services, and supporting a diverse customer base. We are looking for a reliable Junior Admin Assistant to support daily administrative, stock, and finance functions.

The ideal candidate is organised, proactive, detail-oriented, and able to work in a fast-paced environment with minimal supervision.

2. Key Responsibilities

A. Administrative Support

  • Handle daily office administration and filing
  • Manage incoming calls, WhatsApp messages, and email queries
  • Assist with HR admin (leave forms, timesheets, staff documents)
  • Maintain customer and supplier information lists
  • Prepare and send customer statements and invoices
  • Assist with capturing documents into systems (Sage, Excel, etc.)

B. Stock & Operations Support

  • Assist in managing floor stock levels (oil stock, packaging, consumables)
  • Perform daily/weekly stock counts and report variances
  • Prepare pick-lists for deliveries
  • Update stock sheets after deliveries, returns, and collections
  • Coordinate with drivers and warehouse staff to ensure accurate load-outs

C. Finance & Accounts Support

  • Capture supplier invoices and customer payments into Sage
  • Reconcile petty cash and fuel slips from delivery teams
  • Assist with month-end reconciliations (stock, bank, supplier accounts)
  • Follow up on outstanding customer payments professionally
  • Prepare basic costing or sales summaries when required

D. Customer Service

  • Provide friendly and professional support to walk-in customers
  • Confirm orders, delivery times, and product availability
  • Receive customer feedback and escalate issues as needed
  • Ensure high levels of customer satisfaction and communication

E. General Office Duties

  • Monitor stationery and office supply levels
  • Support management with ad-hoc requests

3. Requirements Essential

  • Matric certificate
  • 1–2 years admin or junior accounts experience
  • Computer literate (Excel, email, WhatsApp Business, basic data entry)
  • Strong communication skills
  • High attention to detail
  • Good organisational and time-management skills
  • Able to work in a busy, fast-moving environment
  • Trustworthy and responsible with cash and financial documents

Advantageous

  • Experience using Sage Accounting
  • Familiarity with stock management or warehouse environments
  • Experience in a small business setting
  • Afrikaans & English speaking

4. Personal Attributes

  • Friendly, professional, and presentable
  • Takes initiative and learns quickly
  • Dependable and punctual
  • Good problem-solver
  • Team player who can also work independently
  • Calm under pressure

5. Working Hours & Environment

  • Monday–Friday, 08:00–17:00 (may vary slightly depending on operational needs)
  • Brackenfell office & warehouse environment
  • Fast-paced, hands-on small business culture

6. Remuneration

  • Market-related salary based on experience
  • Performance increases possible after probation period

7. How to Apply

Candidates can send their CV and a short motivation to:

Subject: Application – Junior Admin Assistant (Oil Drop)

Job Type: Full-time

Pay: From R10 000,00 per month

Work Location: In person

  • Junior Administrator

    1 week ago

    Brackenfell, South Africa WeBuyCars Full time

    **This is an exciting opportunity for a Junior Administrator to join our team at our Brackenfell Branch!** Duties & Responsibilities: - Basic Invoicing - Assist walk-in clients & dealers - Maintain office systems - Assist Vehicle Sales Personnel with admin documentation - Assist Vehicle Buying Personnel with admin documentation - Serve as a liaison between...

  • Junior Payroll Administrator

    6 days ago

    Western Cape, South Africa Nurture Brands Full time

    **T**he Nurture Brands Group of Companies are recruiting for a Junior Payroll Administrator to join their Shared Services HR team, based at The Vineyards Offices in Belville.** As the Junior Payroll Administrator you will support the payroll function with capturing, filing, maintenance of systems and allocated payroll preparation and processing. Administer...

  • Junior Warehouse Assistant

    6 days ago

    Brackenfell, South Africa Ace Auto Scrapyard Full time

    Join Our Team! Junior Warehouse Assistant Wanted! Are you young, energetic, and ready to start your career in warehousing? We’re looking for a Junior Warehouse Assistant to join our dynamic team! If you have a keen eye for detail, a positive attitude, and a valid driver’s license, this could be the perfect role for you! Your Role Will Include: -...

  • Junior Administration Assistant

    5 days ago

    Cape Town, South Africa Aberdeen House Full time

    Junior Administrative Assistant Office-based role (Foreshore), full time, Monday to Friday. Hours 9am to 5pm, with an option to move to 'hybrid working' (partial work from home) after probation. We are a long established international publisher and media sales agency with a proven track record across multiple continents. We are looking for a young, fast...

  • Junior Administrative

    2 days ago

    Cape Town, South Africa Tower Group Full time

    Our client, a leader in the shipping industry is seeking a Junior Administrative & Operations Assistant to join their team based in Cape Town.MINIMUM REQUIREMENTS Matric (Grade 12) essentialCertificate or diploma in Business Administration or Logistics (advantageous but not required)0–2 years of experience in administration, invoicing, or data capturing...

  • Junior Administrator

    1 week ago

    Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 4 hours ago- **Location**: Cape Town, Western Cape- **Job Title**: Junior Administrator- **Education Level**: High School / Matric- **Job Level**: Junior- **Minimum Experience**: 1 - 3 Years**Junior Administrator - Montague Gardens, Cape Town.**: Are you an organized and detail-oriented individual looking to...

  • Junior Administrative

    2 weeks ago

    Cape Town, South Africa Tower Group South Africa (PTY) Ltd Full time

    Our client, a leader in the shipping industry is seeking a Junior Administrative & Operations Assistant to join their team based in Cape Town. MINIMUM REQUIREMENTS  Matric (Grade 12) essential Certificate or diploma in Business Administration or Logistics (advantageous but not required) 0–2 years of experience in administration, invoicing, or data...

  • Junior Finance Administrator

    12 hours ago

    Stellenbosch, Western Cape, , South Africa HAZENDAL WINE ESTATE Full time

    We are Hiring: Junior Finance Administrator Reports to: Finance Manager Supporting: Procurement & Cost Control Manager Purpose of the Role The Junior Finance Administrator provides essential administrative and transactional support to the Finance Department to ensure accurate, timely, and compliant financial operations. The role also directly supports the...

  • Administrative Assistant/receptionist

    18 hours ago

    Brackenfell, South Africa Ace Auto Scrapyard Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. 1) Develop and maintain filing system 2) Utilize...

  • Junior Office Administrator

    1 week ago

    Cape Town, Western Cape, South Africa Vulcan Recruit Full time

    Job Specification: Junior Office Administrator / Personal Assistant (PA)Location: Somerset WestWorking Hours: Full-time, Office-based (08:00 – 16:00)Contract Type: PermanentSalary: Competitive (entry-level, based on experience)About the RoleWe are looking for a proactive and well-organized Junior Office Administrator / Personal Assistant (PA) to join our...