Junior Finance Administrator

1 day ago

Stellenbosch Western Cape South Africa HAZENDAL WINE ESTATE Full time

We are Hiring: Junior Finance Administrator
Reports to: Finance Manager
Supporting: Procurement & Cost Control Manager
Purpose of the Role
The Junior Finance Administrator provides essential administrative and transactional support to the Finance Department to ensure accurate, timely, and compliant financial operations. The role also directly supports the Procurement & Cost Control Manager with purchasing administration, supplier documentation, cost control processes, and system updates, reinforcing Hazendal's commitment to strong financial discipline and a high-performance culture
Key Responsibilities
1.    Financial Administration
a.    Capture invoices, credit notes, and supporting documents accurately into the accounting system
b.    Perform daily filing, document management, and digital archiving for all finance-related records
c.    Assist with creditor and debtor administration, including statement requests and routine follow-ups
d.    Support the Financial Accountant with preparing reconciliations (creditors, petty cash, and general admin
e.    Assist the Financial Accountant & Finance Manager with spot checks to ensure

       compliance with internal controls, delegated authority matrices, and financial policies f.    Assist with month-end documentation preparation (invoice packs, reconciliation packs,

      audit files
g.    Monitor shared finance inbox, distribute queries, and ensure timely responses.
2.    Procurement & Cost Control Support
a.    Prepare purchase requisitions and purchase orders in the system as requested by

      departments
b.    Track purchase order status, ensure compliance with procurement workflows, and flag

delays
c.    Assist with supplier onboarding: collect documents, verify compliance, and load

       suppliers into the system
d.    Maintain supplier pricing schedules
e.    Ensure all delivery notes are filed, matched to POs, and forwarded to Accounts Payable.   f.    Assist in the monitoring of capex documentation and ensure correct supporting files are

      attached
g.   Capture cost control data (e.g., price lists, cost variances, weekly stock inputs) into

       relevant templates
h.    Assist with obtaining supplier quotations and comparative pricing for cost control

       purposes
i.    Support the Procurement & Cost Control Manager with reporting, spreadsheets, and

      tracking tools
3.    Operational & Estate Support
a.    Liaise with internal departments (Hospitality, Wine, Golf, Marketing, Maintenance, Events)

       to ensure purchase and finance paperwork is completed correctly.
b.    Assist with stock take preparation, process and documentation where required.
c.    Ensure smooth flow of documents between finance and operations and flag any non-

       compliance
Key deliverables (KPIs
1.    Invoice processing accuracy & turnaround time
2.    Integrity and completeness of procurement documentation
3.    Compliance with internal controls and finance procedures
4.    Support efficiency for Procurement & Cost Control Manager
5.    Timeliness of PO processing and document flow
6.    Quality of filing, organisation, and month-end readiness

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