HVAC Office Administrator

2 days ago

Soweto, Gauteng, South Africa Somewhere Full time R250 000 - R400 000 per year
Job Title: Remote Office Administrator & Bookkeeper

Location: Fully Remote Working Hours: 8:00 AM – 5:00 PM CST Employment Type: Full-time

Job Overview

We are a rapidly growing HVAC company seeking a highly motivated and skilled Office Administrator & Bookkeeper to manage our back-office operations. This is a dynamic dual-role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management.

The ideal candidate will be a self-starter who can confidently handle a variety of tasks, from phone reception and client communication to detailed bookkeeping and payroll. You will act as a virtual assistant to the leadership team, helping to streamline operations and contribute to our company's growth.

Key Responsibilities

  • Bookkeeping & Financial Management: Maintain accurate financial records using QuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.

  • Back-Office Administration: Handle all administrative support functions, including scheduling, reporting, and email management.

  • Customer & Client Relations: Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.

  • Operational Support: Work with our team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.

  • Platform Management: Utilize House Call Pro (integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

Required Qualifications

  • Bookkeeping Expertise: Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.

  • Administrative Experience: At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.

  • Communication Skills: Excellent verbal and written English skills. Must be professional and well-spoken on the phone.

  • Tech-Savvy: Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.

  • Personal Attributes: A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.

  • Administrative Specialist

    2 weeks ago

    Soweto, Gauteng, South Africa Office Beacon South Africa Full time R400 000 - R600 000 per year

    Office Beacon is Hiring an Administrative Operations SpecialistWork Location: South Africa, JHB/PMB | Full-Time, Office Based - USA HoursAbout Our ClientOur client is an established ATM provider with over two decades of experience, servicing retail locations nationwide. From shopping malls and petroleum stations to nightclubs and more, they deliver...

  • Technical Sales Engineer

    4 days ago

    Soweto, Gauteng, South Africa Professional Career Services Full time R250 000 - R500 000 per year

    Employer DescriptionThis is a distributor of HVAC systems .Job DescriptionYour responsibilities will be the following:Business DevelopmentCold CallingProduct OnboardingQualifying ClientsBuilding Sales PipelinesOwning the full sales cycle: spec-in with consulting engineersDevelop contractors/end-users; size systems; build quotes; negotiate and close.Manage...

  • Senior Administrator

    1 week ago

    Soweto, Gauteng, South Africa Smart Homes Full time R699 200 - R923 200 per year

    Company DescriptionSmart Homes redefines modern living by providing advanced smart home solutions from industry-leading brands such as Aqara, Shelly, Sonoff, and Homey. Built on the pillars of security, efficiency, comfort, and personalization, Smart Homes offers products like smart locks, cameras, thermostats, and AI-powered systems for enhanced living. By...

  • Office Manager: Office of the Chief Financial Officer

    2 days ago

    Soweto, Gauteng, South Africa Hashtag Nonprofit NPC Full time R400 000 - R600 000 per year

    South African National Biodiversity Institute (SANBI)Office Manager: Office of the Chief Financial Officer at South African National Biodiversity Institute (SANBI)Deadline:25 November 2025Region:GautengSalary:R397, 116Type of employment:TemporaryJob DescriptionReference Number: AFIN/002/2025.Minimum experience: Associate**Contract term: 5 Months (Maternity...

  • Administrative Assistant

    2 weeks ago

    Soweto, Gauteng, South Africa ae2beb1d-8152-4b49-991a-60a1fd3f79df Full time R120 000 - R180 000 per year

    Job Overview:The Administrative Assistant will support the daily administrative and operational functions of the restaurant. This role involves managing kitchen and floor inventory, office stationery, payroll, HR tasks, email communications, supplier relationships, and sectional administration documents.Key ResponsibilitiesKitchen and Floor Inventory...

  • Unit Administrator

    7 days ago

    Soweto, Gauteng, South Africa Smollan Full time R140 000 - R240 000 per year

    Administrative & Communication Management|Manage all incoming and outgoing correspondence, including emails, mail, and internal memos Maintain an organized filing system (digital and physical) for store records, policies, and contracts Coordinate and schedule meetings, appointments, and training sessions for staff and management Prepare operational reports,...

  • Administrator Creditors

    6 days ago

    Soweto, Gauteng, South Africa Motus Corporation Full time R120 000 - R180 000 per year

    Job Title: Administrator - CreditorsLocation: [Motus VW Vereeniging ]Salary:[Market Related]Job Description:Administrator - Creditors will be responsible for managing all aspects of the accounts payable process for the company. This includes processing and verifying invoices, ensuring timely payments to vendors, reconciling accounts, and maintaining accurate...

  • Administrator Creditors

    6 days ago

    Soweto, Gauteng, South Africa Motus Full time R50 000 - R100 000 per year

    Job Title: Administrator - Creditors Location: [Motus VW Vereeniging ] Salary:[Market Related] Job Description: Administrator - Creditors will be responsible for managing all aspects of the accounts payable process for the company. This includes processing and verifying invoices, ensuring timely payments to vendors, reconciling accounts, and maintaining...

  • Provincial Finance Administrator

    1 week ago

    Soweto, Gauteng, South Africa DEMOCRATIC ALLIANCE Full time R104 000 - R208 000 per year

    The successful candidate will be responsible for:Working in close collaboration with the other Finance, Support and Field staff members to ensure effective functioning of the Finance Department's administrative processes. In order to do so, the Provincial Finance Administrator will be responsible for the following:Payment administrationSupplier...

  • Business Manager: Banking – In The Office Of The Chief Banking Officer

    7 days ago

    Soweto, Gauteng, South Africa Fempower Full time R90 000 - R120 000 per year

    MAIN PURPOSE OF THE JOBTo provide a business management support function through the coordination of various strategic initiatives and operations management interventions thereby supporting the Chief Banking Officer and the team to achieve effective and efficient application of resources.To support the Chief Banking Officer and the business unit team with...