Administrative Specialist

2 weeks ago

Soweto, Gauteng, South Africa Office Beacon South Africa Full time R400 000 - R600 000 per year

Office Beacon is Hiring an Administrative Operations Specialist

Work Location: South Africa, JHB/PMB | Full-Time, Office Based - USA Hours

About Our Client

Our client is an established ATM provider with over two decades of experience, servicing retail locations nationwide. From shopping malls and petroleum stations to nightclubs and more, they deliver end-to-end ATM solutions — from program selection and installation to transaction processing and ongoing support.

Position Summary

We are seeking a highly organized and self-motivated Administrative Operations Specialist to support the daily operations of a growing ATM deployment company. This role blends executive administrative support, scheduling coordination, and clerical responsibilities. The ideal candidate will be detail-oriented, tech-savvy, and able to manage multiple streams of communication and task coordination across departments and vendors.

Key Responsibilities

● Serve as a primary point of contact for incoming calls and communications.

● Perform accurate and timely data entry across platforms such as QuickBooks, Google Drive, Slack, HubSpot, and others.

● Maintain organized digital documentation for record-keeping, reporting, and compliance.

● Coordinate with field technicians, the company bookkeeper, and the President through weekly status meetings and ongoing task tracking.

● Liaise weekly with the external marketing agency to monitor initiative progress, ensure campaign assets are current, and that key performance indicators (KPIs) are being met.

● Track and manage ATM parts and asset inventory, ensuring proper documentation and billing in QuickBooks for any parts replaced or serviced.

● Interface with sales associates to onboard new accounts and ensure smooth communication with internal departments.

● Maintain and monitor contracts, ensuring timely renewals and end-of-term awareness.

● Coordinate with vendors such as armored car services, ATM processors, and affiliate partners to fulfill client requests, manage cash orders, and maintain service quality standards.

Preferred Qualifications

● 5+ years of experience in administrative or operations roles.

● Familiarity with tools including QuickBooks, Google Workspace (Docs, Sheets, Drive), Slack, and HubSpot.

● Strong organizational skills with attention to detail and deadlines.

● Experience collaborating with multiple departments or vendors.

● Proactive communicator with excellent written and verbal communication skills.

● Ability to manage confidential information with discretion.

  • Functional Specialist Administrator: D&I

    6 days ago

    Soweto, Gauteng, South Africa Telkom Full time R600 000 - R1 200 000 per year

    Structural InformationJob number: Job title:Functional Specialist Administrator: D&IJob grade:S5Group/ BU:CSBDivision:Digital & InformationSpan of control:0-5Reports to:Top Management*Core Description*Responsible to provide critical support to the Customer Engagement Managing Executive and the Senior Management team. Specific focus with be on enabling...

  • financial and administration specialist

    2 weeks ago

    Soweto, Gauteng, South Africa Rand Water Full time R600 000 - R1 200 000 per year

    Job Advert SummaryThe overall responsibility of the successful candidate is to provide strategic financial and administrative insight into the design of frameworks/systems to ensure the efficient and effective management of optimised financial resources, compliance with regulatory requirements & enhance controls, and the delivery of high-quality...

  • Tax Administrator Assistant

    6 hours ago

    Soweto, Gauteng, South Africa vanbain Placements Full time R180 000 - R240 000 per year

    URGENT VACANCY: Tax Administrator Assistant Location:Johannesburg or Makhanda (Grahamstown) Start Date:January 2025 Employment Type:Permanent, Full-Time Salary:R15 000 – R20 000 per month CTC (dependent on experience)Are you highly organised, detail-driven, and experienced in tax administration? Our client, a specialist firm in outsourced accounting and...

  • Network Specialist

    2 days ago

    Soweto, Gauteng, South Africa Boardroom Appointments Full time R450 000 - R750 000 per year

    Job purpose: The Network Specialist will be responsible for the day-to-day operations in the network space.Minimum experience and certification requirements.Cisco Certified Network Associate (CCNA)3 to 5 years in an operational role with a strong background on Cisco administration and equipment3 to 5 years network infrastructure experience3 to 5 years...

  • DC-Employee Benefit Advice Specialist

    7 hours ago

    Soweto, Gauteng, South Africa Discovery Limited Full time R250 000 - R400 001 per year

    About Discovery ConnectPeople increasingly want to transact faster, on their terms, in fluid, and dynamic ways. Discovery Connect facilitates this need as a direct sales channel, leveraging the best of technology with the best in people. We are often a client's first impression of Discovery so we must have the best Discovery ambassadors in our team. At the...

  • Specialist: SAP HRIS

    1 week ago

    Soweto, Gauteng, South Africa BCXP Full time R500 000 - R750 000 per year

    Business unit, Department, ReportingBusiness Unit: DPS:Department: SAP COE Core DescriptionThe HRIS Specialist plays a key role in the development, implementation, and maintenance of HRIS systems associated with the collection, retrieval, accessibility, and usage of employee information for core HR and Talent management processes. They are i responsible of...

  • Administration Controller

    6 days ago

    Soweto, Gauteng, South Africa Vector Logistics Full time R800 000 - R1 200 000 per year

    PermanentGautengOverviewWe are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled,...

  • Specialist: SAP HRIS

    1 week ago

    Soweto, Gauteng, South Africa BCX Zambia Full time R1 200 000 - R2 400 000 per year

    Apply now »Date:3 Nov 2025Location:Gauteng, ZACompany:BCXPBusiness unit, Department, ReportingBusiness Unit: DPS:Department: SAP COECore DescriptionThe HRIS Specialist plays a key role in the development, implementation, and maintenance of HRIS systems associated with the collection, retrieval, accessibility, and usage of employee information for core HR...

  • Specialist: Archivist

    7 days ago

    Soweto, Gauteng, South Africa Telkom Full time R46 800 - R300 000 per year

    Structural InformationJob number: Job title:Specialist: ArchivistJob grade:S5Group/ BU:CorporateDivision:Group Chief of FinanceSpan of control:1-5Reports to:Executive ManagementCore DescriptionResponsible for establishing and maintaining an active, continuous programme for cost effective & efficient management of the company's archives, records and...

  • Customer Value Management Specialist

    1 week ago

    Soweto, Gauteng, South Africa Tracker Network Full time R1 000 000 - R2 500 000 per year

    Listing reference: track_001505Listing status: OnlineApply by: 7 November 2025Position summaryIndustry: IT & InternetJob category: Customer ServiceLocation: GautengContract: PermanentRemuneration: Market RelatedEE position: YesIntroductionTracker has an opportunity for a Customer Value Management Specialist ( CVM) who will be responsible for designing and...