Documentation Coordinator

Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce - 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading
#avoexperts
and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

Westfalia Marketing in Tzaneen, Limpopo, has a vacancy for a suitably qualified and experienced:
Documentation Coordinator
Requirements
Purpose of the role:
Reporting to Export Sales Manager, the incumbent will Contribute to making Westfalia Marketing successful in a high performance and driven environment through successfully executing the business strategy to channel fruit into export the export market, following the best practices of our Export Logistics cold chain. This position will be dedicated to overseeing and managing all documentation processes across the African regions. The role will also establish a centralized documentation structure that ensures alignment, compliance, and accuracy across all markets while adhering to the same standards and procedures currently implemented in South Africa

Key Responsibilities:

• Manage, processing and communication of all Documentation required for customs, F&C and customer releases at destinations
• Oversee all Documentation and assist customers with document related queries or with any changes in shipments
• Manage and keep good relationships and information flow between F&C, Cold stores and Cargo produce
• Account Management (Export Sales Manager and Customer perspective)
• Assist with Documentation Administration
• Importing and linking containers on Palbroker and ensure accuracy od data
• Reconcile mates' files and seal summaries between Packhouse, Coldstore
• Providing Support to internal and external departments to streamline operations and minimise charges
• Assist with Managing digital projects such as Cargo Production

Education

• Matric
• Degree or National Diploma in International Trade or Supply Chain Management
• Valid driver's license

Experience:

• 2 - 3 years experience in the fruit industry, with insight into export documentation
• Experience of Account Management
• Knowledge of Palbroker / Paltrack
• Experience with Export Documentation Processes
• Understanding Freight Forwarding and Customs Clearance Processes
• Cross Border Documentation process
• Computer literate with strong working knowledge of Excel (Pivot tables, V-lookups, etc.)

Behavioural Competencies:

• High level of commitment to accuracy and quality
• Attention to detail and analytical ability
• Initiative, energy, and drive
• Service-oriented individuals that can work under pressure
• High level of integrity
• Able to work without supervision
• Willing to work overtime when required
• Excellent communication skills
• Strong commercial acumen and understanding of how commercial excellence drives performance

Benefits
The Company offers a Total Guaranteed Remuneration Package which comprises provident fund, insured benefits, medical aid and an option to structure an annual bonus.

Interested and qualified applicants should forward their applications (including a detailed copy of the CV) to Human Resources, Westfalia Fruit Estates, PO Box 1103, Tzaneen, 0850 or Fax to or Email for the attention of Relebohile Mahase.

Closing date for applications will be the 19 November 2025
.
NB Should you not receive correspondence by the 19 December 2025, please regard your application as being unsuccessful.