Assistant Contract Administrator

2 days ago

Limpopo, South Africa Transport Education Training Authority Full time

KEY PERFORMANCE AREAS
1. Customer Relations
1.1 Provide support to internal and external stakeholders.
1.2 Assist in resolving Chamber related queries.
1.3 Participate in provincial activities (Career and industry exhibitions and job fairs).
1.4 Keep an updated stakeholder database.

2. Finance Administration
2.1 Keep an updated claims register for incoming and outgoing claims.
2.2 Assist the Contract Administrator with assessing DG claims.
2.3 Assist with processing of payment requisitions and prepare for approval.
2.4 Forward proof of payments to stakeholders.

3. Contract Administration
3.1 Arrange courier of DG claims and other documentation.
3.2 Verify qualification ID on SAQA website.
3.3 Assist with capturing contracts and upload contracts deliverables onto the TETA system.

4. Chamber Administration
4.1 Order stationery and office equipment.
4.2 Assist with arranging Chamber workshops, meetings and take minutes.
4.3 Coordinate travel arrangements for the chamber.
4.4 Perform a variety of routine office assignment such as copying and scanning of documents, filing of various
reports following standardised office procedures.

5. Document Management
5.1 File and maintain an effective electronic and manual document management systems.
5.2 Record all incoming correspondences/documents and distribute to relevant staff members

MINIMUM REQUIREMENTS
2.1 Qualification and Experience
- M+3 qualification in HRM/ETD or relevant tertiary qualification.
- Minimum of 2 year’s administrative experience.
- Exposure to ETD/SETA/Public sector environment will be an added advantage.
- Willing to work overtime and to travel.

2.2 Knowledge and Skills
2.2.1 Knowledge and Understanding of:

- Contract management.
- Standard office procedure.
- Work as part of the team.
- Problem solving and detail oriented.
- The following legislations - Skills Development Act, Skills Development Levies Act, National Skills Development

Plan, Public Finance Management Act, Quality Council for Trades and Occupations Act, Protection of Personal
Information Act and South African Qualification Authority.

2.2.2 Skills
- Computer skills including MS Word; MS Excel; MS Outlook; MS Power Point.
- Administration skills.
- Good communication skills (both written and verbal).
- Telephone etiquette.

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